Full Service Wedding Planning & Design
Planning . Design . Coordination
Beyond choosing your outfits, curating your guest list, and savoring a few tastings, your only job is to enjoy the journey.
At The Maples Estate, we handle the rest—with care, creativity, and attention to every personalized detail. From crafting custom design plans to coordinating vendors and managing your weekend timeline, we ensure your Hudson Valley New York wedding is as seamless and personalized as it is unforgettable.
Wonder what you can expect from our experience together?
We plan and execute all the logistics, design details, vendors and more!
Planning, Design, Styling and Coordination
In getting to know you, I will create your wedding day vision and provide you with a detailed mood board covering
colors, theme development, linen selection, decor items, florals, place settings, floor plans, seating arrangements, and more!
I will create & manage your wedding weekend budget,
✔ help you stick to the plan and develop a vendor payment schedule to keep you on track.
I will manage your vendor selection process
✔ with outreach to vendors to determine availability and pricing
✔ review vendor quotes and make recommendations
✔ assistant in vendor meetings and bookings
✔ attend vendor meetings to go over wedding details
I will also keep you up to date with monthly status calls!
✔ We will review the current task list, updated budget status, timeline and vendor info
Other Fun Perks!
✔ Assist in organizing guest accommodations
✔ Assist with creation of your guest list and RSVPs
✔ Facilitate guest activities
✔ Facilitate group meals
Coordination Kick Off
✔ Create your detailed wedding weekend itinerary
✔ Create and finalize all event floor plans and packing lists
✔ Confirm all vendor arrival times and equipment needs
✔ Make notes of all setup and decor items and who’s tasked with each item
✔ Share final itinerary and event layouts with your vendor team
✔ Create quick reference itineraries for you and your wedding party
Weekend Long Support from Katie & Louis
✔ Oversee rental deliveries and pickups
✔ Manage your rehearsal ceremony
✔ Setup and relocation of tables and chairs for welcome and farewell events
✔ Available onsite throughout your wedding weekend
Wedding Day Support from Katie, Louis and our Wedding Assistants
✔ Oversee your wedding day itinerary
✔ Setup and styling of your ceremony, cocktail hour, and reception
including placement of tables and chairs, personalized design details such as signage, gift box, welcome baskets, etc.
✔ Coordination and support for your vendors
✔ Designated assistant for your wedding party (as needed)
✔ Assist photographer with wedding party and family wrangling (as needed)
✔ Manage your timeline to keep your wedding day on track
✔ Manage those pesky little details so you don’t even know they’re happening
✔ Distribute final vendor payments and tips
✔ Breakdown of these event spaces
✔ Cleanup of any garbage remaining after vendors depart
✔ Package up items for vendors to pickup or for you to take home post wedding
Investment: Included in your Weekend Wedding Package w/ Full Planning & Design!
Contact us to inquire about planning your wedding elsewhere!
