The Power of Flowers

Flowers: @twindahlias

 

Designing Your Wedding with Intention & Impact

Flowers have the ability to completely transform a wedding space, setting the tone, enhancing the ambiance, and bringing your vision to life. Whether you’re drawn to simple, budget-friendly arrangements or over-the-top floral installations, there’s a floral design that fits every couple’s style, budget, and priorities. Here’s what to consider when planning your wedding florals, plus tips for maximizing impact while staying sustainable.

Floral Design That Fits Your Vision & Budget

Floral arrangements don’t have to be extravagant to make a statement. With the right placement, design, and selection, even minimal blooms can have a big impact. Here’s how to choose what’s best for your wedding:

  • Simple & Cost-Effective Floral Designs – If you’re looking to maximize beauty while being budget-conscious, consider smaller centerpieces, bud vases, or greenery-forward designs. Potted plants or herbs can also double as favors for guests!

  • Statement Floral Pieces – If florals are a top priority, invest in a show-stopping moment such as a ceremony arch, hanging floral installation, or oversized aisle arrangements that can later be repurposed at your reception.

  • Over-the-Top Floral Installations – Love a dramatic look? Lush floral chandeliers, cascading floral walls, or a floral-clad reception entrance can make a high-end impact and create an immersive experience.

 

Florals: @twindahlias

 

Where to Invest & Where to Save

With a clear floral vision, the next step is to prioritize your budget so your florals enhance the spaces that matter most to you.

💸 Where to Invest:
Ceremony Backdrop: Whether it's a floral arch, a greenery installation, or large ground arrangements framing your vows, this is a high-impact area that will be heavily photographed.
Head Table or Sweetheart Table: A floral-forward design here ensures a stunning focal point for photos.
Hanging or Suspended Arrangements: If you want an upscale, immersive look, floral chandeliers or hanging centerpieces create a luxurious feel.
Lush Entrance Installations: Create a wow moment at dinner with a wall installation behind the bar or placed behind your sweetheart table.

💰 Where to Save:
Repurpose Ceremony Flowers: Move aisle arrangements to line your reception entrance or bar, and rearrange your ceremony arch behind your sweetheart table for a second life.
Mix Floral & Non-Floral Elements: Candles, fabric draping, and vintage decor can add elegance without additional floral costs.
Opt for Greenery-Heavy Designs: Lush greenery is cost-effective and textural, creating a full, romantic feel without relying on premium blooms.
Smaller Centerpieces: Instead of large arrangements, use bud vases or clusters of seasonal blooms to create an intimate and effortless look.

 

Flower Grower: @littleannsflowers — Arrangements by client

 

Sustainable Floral Choices for an Eco-Friendly Wedding

Florals are naturally beautiful, but they don’t have to come at a cost to the environment. Consider these eco-conscious floral ideas to align with your values:

🌿 Choose Seasonal & Locally Sourced Blooms

  • Work with local cut flower growers who prioritize sustainability and organic farming practices.

  • Opt for flowers that are in season to reduce the environmental footprint of imported blooms.

🌿 Compost Florals After the Wedding

  • Instead of letting your florals go to waste, arrange for composting so they return to the earth naturally rather than ending up in a landfill. Some florists offer this as part of their services!

🌿 Repurpose & Reuse

  • Donate your flowers post-wedding to hospitals, nursing homes, or local organizations that will continue to enjoy them.

  • Use potted plants, herbs, or dried florals that guests can take home as keepsakes.

  • Rearrange ceremony florals for your reception decor instead of ordering separate pieces.

🌿 Ditch Floral Foam

  • Ask your florist to use foam-free mechanics (like chicken wire or reusable floral structures) rather than traditional floral foam, which is harmful to the environment.

 

Florist: @goodefarm

 

Bringing Your Wedding Floral Vision to Life

At The Maples Estate, we love helping couples bring intentionally designed, high-impact florals into their wedding weekend—whether through bold, artistic statements or simple, natural elegance. We work with floral designers who share our couples' creativity and values, ensuring you have access to locally sourced, sustainable options that fit both your style and budget. From eco-conscious installations to repurposing ceremony florals for your reception, we’ll help you make the most of your floral investment while keeping sustainability in mind.

 

Caterers We Love

 

Elevate Your Wedding with Exceptional Cuisine

One of the most memorable elements of any wedding is the food.

Whether you're dreaming of an elegant plated dinner, a vibrant family-style feast, or globally inspired flavors that wow your guests, finding the perfect caterer is key. At The Maples Estate, we’ve had the pleasure of working with some truly incredible culinary artists who bring passion, creativity, and unforgettable flavors to every wedding they cater. Here are some of our absolute favorites:

 

 

Lil Deb's Oasis – Vibrant, Eclectic, and Playful

Lil Deb’s Oasis has earned a cult-like following of food lovers who travel from near and far to experience their bold, flavor-packed dishes and electrifying ambiance. It’s no surprise they were nominated for a James Beard Award for Outstanding Hospitality, a testament to their warm, inclusive, and high-energy dining experience. For couples who want their wedding menu to be as vibrant, joyful, and full of personality as their love story, Lil Deb’s Oasis is the perfect fit. Known for their artful, tropical-inspired cuisine, they create dishes bursting with bold flavors and playful presentations—turning every plate into a celebration. But what truly sets them apart is their incredible and diverse staff. The team at Lil Deb’s Oasis is made up of passionate, creative individuals who bring warmth, inclusivity, and a spirit of hospitality that makes every event feel extra special.

Their dedication to fostering a welcoming, love-filled atmosphere ensures that your wedding day is not only delicious but also deeply memorable. If you’re looking for a caterer that brings energy, artistry, and unforgettable flavors to your celebration, Lil Deb’s Oasis is the one.

 

 

The Swell Party – Elevated Catering with Open Fire Magic

If you’re looking for a caterer that effortlessly blends sophistication with seasonality, The Swell Party is a dream come true. Their menus showcase fresh, locally sourced ingredients, crafted into dishes that are as stunning as they are delicious. Whether you're envisioning an elegant plated dinner or a relaxed, family-style feast, their team brings an experience that feels both elevated and deeply welcoming.

But what truly sets The Swell Party apart is their open-fire cooking experience—a breathtaking culinary spectacle that turns your wedding meal into an immersive event. Their team expertly grills, smokes, and fire-roasts dishes over an open flame, infusing every bite with rich, wood-kissed flavors and a sense of rustic elegance. This interactive style of cooking adds warmth, excitement, and a touch of drama to your wedding day, making it a one-of-a-kind dining experience your guests won’t stop talking about.

For couples who love beautifully crafted food with an element of live-fire artistry, The Swell Party delivers in every way. 🔥✨

 

 

Golden Child – The Little Viking Co. (Private Chef Matt Olley) – Rich Vegan Flavors

Chef Matt Olley of Golden Child creates menus that feel both deeply personal and wildly inventive. With a focus on hyper-local, farm-to-table ingredients, he crafts dishes that not only highlight the season but also tell a story—making every meal an experience. Whether you’re envisioning a vibrant vegan, vegetarian, or gluten-free menu, or you need a custom approach to accommodate dietary needs, Chef Matt ensures that every guest feels considered and indulged. Beyond traditional catering, he also offers a private chef experience, perfect for intimate weddings, rehearsal dinners, or a farewell breakfast feast. If you’re dreaming of a menu that feels fresh, seasonal, and completely unique to you, Golden Child will not disappoint.

 

 

The Grand Cook NYC – Bringing the Flavors of the City Upstate

For couples who want to wow their guests with bold, creative flavors, The Grand Cook NYC is an outstanding choice. Led by Chef Jake Missen, whose decade of experience includes working in James Beard award-winning kitchens and serving as Executive Sous Chef for Dan Barber at Blue Hill New York, this team brings an exceptional level of culinary artistry and sustainability to every event.

Chef Jake and his team are passionate about cooking locally and sustainably, drawing inspiration from the abundance and quality of the Northeast. Their menus blend classic techniques with inventive pairings, resulting in dishes that are as thoughtfully crafted as they are delicious. Whether you’re envisioning an elevated farm-to-table feast, modern comfort food, or globally inspired flavors, The Grand Cook NYC will design a menu that reflects your tastes and values.

For NYC-based couples, their Manhattan-based culinary team makes wedding planning seamless. With tastings and planning available close to home, you can experience the best of NYC’s dining scene while bringing that same innovative, high-end approach to your upstate wedding. If you're looking for a seasonally inspired, restaurant-quality dining experience in the countryside, The Grand Cook NYC is the perfect fit.

 

 

Sunhee’s Farm and Kitchen – Heartfelt, Locally Sourced, and Community-Driven

If you’re drawn to fresh, farm-inspired flavors with a cultural twist, Sunhee’s Farm and Kitchen will bring something truly special to your wedding. Their Korean-inspired menu highlights bold flavors, wholesome ingredients, and a deep connection to the land, creating dishes that feel both meaningful and satisfying. What makes Sunhee’s truly stand out is their commitment to community and sustainability.

In addition to their beloved restaurant, they operate Sunhee’s Farm, where they grow fresh produce used in their dishes, reinforcing their farm-to-table approach. Beyond incredible food, Sunhee’s is dedicated to empowering immigrants and refugees through language programs, job training, and initiatives that create sustainable opportunities. Choosing Sunhee’s Farm & Kitchen for your wedding not only means treating your guests to an unforgettable meal but also supporting a business that gives back in a meaningful way.

For couples who value authenticity, cultural heritage, and social impact, Sunhee’s Farm and Kitchen is the perfect choice to bring both flavor and purpose to your celebration.

 

 

Chef Deanna – A Culinary Artist Creating One-of-a-Kind Wedding Menus

For couples who crave a wedding menu as creative and unique as they are, Chef Deanna is the perfect match. With a background in improvisational cooking, she thrives on artistic freedom, crafting dishes inspired by the freshest seasonal ingredients and the individual personalities of her couples. Her approach to catering is deeply collaborative and intuitive. Having worked extensively with artists, creatives, and makers, she understands the importance of storytelling through food. Her partnerships with local farmers often result in “mystery boxes” of ingredients, allowing her to craft spontaneous, inspired menus that are completely unique to each event. Instead of sticking to traditional catering formulas, Chef Deanna creates dishes that feel organic, personal, and full of soul.

If you’re looking for a caterer who can take your vision, personality, and love story and translate it into an unforgettable meal, Chef Deanna will deliver a wedding dining experience that is both deeply personal and wildly inventive.

 

 

DeFazio’s Pizza – Old-World Italian with a Local Touch

If you’re dreaming of an unforgettable wedding feast that’s equal parts comfort and culinary excellence, DeFazio’s Pizza is a must-have. A family-run institution in Troy, NY, DeFazio’s is known for its handmade dough, house-made sauces, and locally sourced ingredients—bringing authentic Italian flavors to your wedding table. Whether you opt for their legendary wood-fired pizzas, fresh pasta dishes, or their decadent antipasto platters, this team delivers rustic elegance with a warm, communal feel. Perfect for couples who want a laid-back yet elevated dining experience that gets everyone talking (and coming back for seconds!).

 

 

No matter your wedding vision, these caterers bring something truly special to the table—literally!

If you’re ready to start planning your perfect menu, we’d love to help connect you with the caterer that best suits your style and taste.

At The Maples Estate, we believe that every wedding should be as unique as the couple it celebrates—especially when it comes to food and drinks. Whether you’re passionate about seasonal farm-to-table dining, crave a vibrant street food-inspired feast, or dream of curated craft cocktails that tell your story, we’ll help you bring that vision to life. We work with vendors that are as unique as our couples, ensuring you have the freedom to craft a menu that truly reflects your personality and tastes.

Unlike many venues, we never lock you into a single caterer—you can work with one culinary team for the entire weekend or mix and match to create a dynamic, multi-faceted experience across your rehearsal dinner, wedding reception, farewell brunch, and more. However you choose to celebrate, we’re here to help make it unforgettable. 🍽️✨Let’s make your wedding weekend one to savor!

 

Nature Wedding Venue . Anna & Rob . 9.7.24

September 7, 2024 at The Maples Estate

Schoharie, NY - Upstate, NY

Anna & Rob’s Rain-Kissed Celebration at a Stunning Nature Wedding Venue

Some weddings are straight out of a dream—crafted with intention, filled with love, and set against a breathtaking natural backdrop. Anna & Rob’s wedding at The Maples Estate on September 7, 2024, was just that: a heartfelt, cozy, and artfully designed celebration, perfectly suited to our nature wedding venue.

An Organic, Nature-Inspired Wedding

From the start, Anna & Rob envisioned a wedding that was deeply connected to the natural world. They chose The Maples Estate for its wild meadows, towering trees, and thoughtful sustainability practices. The forested surroundings and foraged floral designs by @goodefarm seamlessly blended with their aesthetic—natural, organic, and textured.

Despite the rain, their ceremony in the reception pavilion was nothing short of magical. The gentle patter of raindrops against the roof only enhanced the intimate, whimsical atmosphere. And just when the sky began to clear, a stunning rainbow stretched across the property—one of those once-in-a-lifetime moments that only a nature wedding venue can provide.

A Wedding Weekend Rooted in Togetherness

Anna & Rob embraced the full wedding weekend experience, staying onsite for three nights and four days. They kicked off the festivities with a cozy rehearsal dinner on the grand veranda, followed by a lively welcome contra dance in the pavilion—an unforgettable way to bring guests together before the big day.

With a guest list that included a variety of dietary needs, the couple worked with @chefdeannadangelo to craft a fully vegan and gluten-free menu that was both inclusive and delicious. Paired with drinks from @bearandfoxeventstaffing and craft beer from @waywardlanebrewing, their reception was a true reflection of their values: thoughtful, fun, and community-centered.

Earthy, Artistic, and Full of Charm

Their design choices reflected their love for folk art and craftsmanship. Natural wood textures, delicate florals, and textural elements in shades of green, muslin, and terracotta came together beautifully. Handcrafted details—like their artistic jewelry tray from @karenkatzstudio and custom rings from @margaretcross and @dcolejewelers—infused their day with personal significance.

Even their attire was chosen with sustainability and artistry in mind. Anna stunned in a @watters gown from @somethingbleubridal, while Rob’s sleek yet relaxed suit from @onequince perfectly suited the cozy-meets-elegant vibe of their day.

The Beauty of a Nature Wedding Venue

What made Anna & Rob’s wedding so special was the way it embraced the natural world. From their foraged floral arrangements to their eco-conscious vendor choices, every detail honored the beauty of their surroundings.

A True Nature Wedding Experience

The Maples Estate provided the perfect backdrop for Anna and Rob’s vision, offering the relaxed, cozy atmosphere they dreamed of. As a nature wedding venue, it allowed them to host a wedding that was as eco-friendly as it was breathtakingly beautiful.

With expert guidance from The Maples Estate team—who provided venue coordination, and coaching—Anna and Rob were able to fully immerse themselves in the joy of the moment, knowing every detail was taken care of.

For couples seeking a wedding experience that is deeply personal, effortlessly beautiful, and rooted in nature, The Maples Estate is the ideal destination. If you’re dreaming of your own nature-inspired wedding, let’s start planning!

Vendor Dream Team:

Garden Wedding Party . Tori & Dan . 9.14.24

September 14, 2024 at The Maples Estate

Schoharie, NY - Upstate, NY

Tori & Dan’s Enchanting Garden Wedding Party at The Maples Estate

Tori and Dan envisioned a wedding that felt like stepping into an elegant garden party—where vintage romance met artistic whimsy, and celebration flowed effortlessly into relaxation. Their Garden Wedding Party at The Maples Estate on September 14, 2024, was the epitome of elevated comfort and sophisticated charm, wrapped in the beauty of the changing seasons.

From the moment guests arrived, they were welcomed into a world of soft pastels, natural textures, and timeless details, all carefully curated to reflect Tori and Dan’s love for travel, art, and togetherness. The atmosphere was one of warmth, laughter, and endless dancing under the stars.

A Ceremony Rooted in Romance

Before the official ceremony, Tori and Dan took a quiet moment just for themselves, sharing a private vow exchange tucked away near the pond. This deeply personal moment set the tone for a day filled with meaning and intentionality.

Their ceremony took place in The Maples Estate’s tree grove, creating a dreamy garden party aesthetic. Guests were seated in an inviting mix of bistro and vintage wooden chairs, blending relaxed elegance with timeless charm. After saying “I do” surrounded by a colorful ground arch, guests made their way to the cocktail lawn to sip signature drinks under the cocktail tent before an unforgettable evening of celebration.

Thoughtful, Personal Touches

Every detail of Tori and Dan’s wedding was a reflection of their love and artistry. One of the most sentimental elements was their custom table numbers and bar signage, which featured recreated watercolor floral paintings from a beloved family member who had passed. This heartfelt tribute wove their family’s legacy into the celebration, adding a deeply personal and artistic touch to the décor.

Their reception in the pavilion was nothing short of magical, with incredible vintage rentals from @tbirdsrentals creating a warm, layered aesthetic. The couple hand-arranged stunning floral centerpieces using cut flowers from @littleannsflowers, infusing their reception with vibrant colors and natural beauty.

Dancing, Dining & Celebrating Under the Stars

Dinner was an exquisite experience, featuring a menu crafted by @2sheacatering, perfectly paired with a joyful atmosphere. Guests were treated to a night of nonstop dancing, with @onedjayo keeping the energy high on the @columbiatentrentals dance floor.

A stunning cake from @coccadotts, delicate linens from @bbjlatavola, and invitations from @minted added layers of sophistication and charm to the event. Every element of the day was designed to create an experience that felt intimate, stylish, and completely unique to Tori and Dan.

Their hotel block at @thelandinghotelny ensured guests had a luxurious place to unwind after an unforgettable weekend.

A Wedding That Was Unmistakably Theirs

Tori and Dan’s Garden Wedding Party was a celebration of love, art, and meaningful moments, carefully designed to reflect their unique story. The Maples Estate provided the perfect canvas for their vision—a space where sophistication met ease, where vintage elegance intertwined with nature’s beauty, and where togetherness was at the heart of it all.

For couples dreaming of a Garden Wedding Party that is effortlessly stylish, deeply personal, and filled with joy, The Maples Estate is the ideal setting. Let’s create a wedding weekend as magical as Tori and Dan’s!

Vendor Dream Team:

Shades of Green Wedding . Gina & Jay . 8.10.24

August 10, 2024 at The Maples Estate

Schoharie, NY - Upstate, NY

 

Gina & Jay’s Shades of Green Wedding at The Maples Estate

Some weddings feel like a single, fleeting moment, while others feel like a beautifully unfolding story—one filled with heartfelt connection, artistry, and effortless elegance. Gina & Jay’s Shades of Green Wedding at The Maples Estate on August 10, 2024, was just that: a celebration of love, family, and intentional design, wrapped in a warm and inviting atmosphere.

From the moment guests arrived, they were welcomed into a world of lush greenery, romantic candlelight, and organic textures, where nature intertwined seamlessly with personal details and thoughtful touches.

 

A Ceremony Rooted in Meaning

Nestled in the Tree Grove, Gina & Jay’s ceremony was a breathtakingly intimate affair. Surrounded by loose, natural greenery and floral pops of pale blue and peach, the space exuded a feeling of organic elegance. But the most meaningful design element? The ceremony arch, handcrafted by Jay himself. As a skilled NYC carpenter, he built not only a stunning focal point for their vows but also surprised Gina with a custom dining table as their sweetheart table—a timeless piece they could cherish forever.

Before the ceremony, Gina shared an emotional first look with her father in the historic farmhouse foyer, standing at the top of the staircase against the estate’s signature wallpaper. Moments later, she met Jay for their private first look, a quiet exchange before the day’s celebrations unfolded.

An Italian-Inspired Cocktail Hour & Dinner

Cocktail hour on the Cocktail Lawn was all about connection and effortless flow. Guests mingled freely, enjoying live music from @hotclubofsaratoga and indulging in a raw seafood bar by @preciousoysters, a nod to the couple’s love of fresh, high-quality food. A cigar bar offered another moment of relaxation before dinner.

As the evening transitioned to dinner in the Reception Pavilion, the atmosphere was intimate yet elevated, featuring:

Relaxed, mixed seating arrangements with candlelit tables and cozy lounge vignettes
Organic floral arrangements by @farmhousefloraldesign, effortlessly draped throughout the space
A feast by @craftedcateringandevents, inspired by Gina’s Italian heritage, featuring seasonal flavors and rich, comforting dishes

Guests dined under soft candlelight, natural linens, and touches of mixed metals, creating a warm, inviting aesthetic that felt both timeless and personal.

Thoughtful Details & Personal Touches

Gina’s love for shades of green was woven throughout the design, from the florals to the decor elements. But one of the most heartfelt additions was their "Family Tree" installation—a tribute to loved ones, featuring family photographs strung along one of the estate’s tree grove.

A live wedding painter, @sharondwyerbolton, captured the ceremony in real-time, creating an heirloom piece that Gina & Jay would cherish forever. And let’s not forget their dog, Lucci, who made a guest appearance on the custom bar signage—because no family celebration is complete without four-legged loved ones!

As a playful and unique favor, they gave guests TechDeck skateboards, a fun nod to their personalities. Instead of a traditional guest book, they opted for a Jenga guest book, where friends and family left messages on wooden blocks, perfectly complementing the handcrafted details Jay created for the day.

Dancing, Ice Cream & Late-Night Magic

Once dinner wrapped up, @djtomb took over, keeping the dance floor packed all night long. The celebration carried into late-night indulgences, including hand-scooped ice cream from @highlawnfarm—a nostalgic and delicious touch.

To round out the weekend, guests enjoyed a rehearsal dinner by @roosterontherun_, breakfast and lunch by Country Cafe, and even kayak rentals from @schoharievalleykayakrentals for a little outdoor adventure. @soulgazestudios led a calming yoga session, allowing guests to relax and fully immerse in the peaceful surroundings of The Maples Estate.

A Wedding That Felt Like Home

Gina & Jay’s wedding was more than just an event—it was a deeply personal experience, celebrating their love, their family, and their shared appreciation for craftsmanship, connection, and good food. It was inviting yet sophisticated, relaxed yet elevated, a space where laughter and meaningful moments took center stage.

For couples dreaming of a Shades of Green Wedding that blends natural beauty, thoughtful details, and effortless elegance, The Maples Estate offers the perfect setting. Let’s create a wedding weekend that feels just as personal, just as meaningful, and just as unforgettable.

Vendor Dream Team:

Bridgerton Inspired Wedding Dress . Illissa & Jim . 8.31.24

August 31, 2024 at The Maples Estate

Schoharie, NY - Upstate, NY

A Bridgerton-Inspired Wedding at The Maples Estate: Illissa & Jim’s Romantic Celebration

If you’ve ever dreamed of a wedding infused with regency-era romance, vintage charm, and timeless elegance, then Illissa & Jim’s Bridgerton-inspired wedding at The Maples Estate is sure to inspire you. With soft, whimsical details, mismatched vintage décor, and an air of refined sophistication, their celebration was the epitome of romance.

A Rainy Day Dream Come True

Despite a misty drizzle throughout the day, the magic of Illissa & Jim’s wedding was undeniable. The ceremony took place in the pavilion, creating an intimate and dreamy atmosphere as the soft rain fell outside. The setting, adorned with delicate florals in shades of blush, peach, and white, complemented the lush greenery surrounding the venue.

Illissa’s wedding dress from Kleinfeld Bridal, designed by Verdin Bridal, embodied the Bridgerton aesthetic with its off-the-shoulder draping, corset bodice, and flowing silhouette—a perfect blend of modern romance and historical elegance. Her softly curled updo and natural, glowing makeup by @beautybyjhori and @nuancesalon completed her ethereal look.

Vintage Elegance & Thoughtful Details

The couple curated a reception filled with antique-inspired charm. Mismatched vintage plates, delicate tea cups, and bud vases filled with fresh blooms created a tablescape that felt as though it had been plucked straight from a grand regency dining hall. Milk glass vases, flickering candlelight, and vintage accents added warmth to the ambiance, inviting guests into a space of both elegance and comfort.

The couple’s lounge furniture setup, featuring antique chairs and soft textiles, provided cozy conversation nooks for guests to enjoy, while bistro seating in the pavilion encouraged a relaxed yet stylish dinner setting. Specialty rentals from @tbirdsrentals helped bring their vision to life.

An Italian-Inspired Feast & Lively Reception

Illissa & Jim opted for a delightfully unique reception menu, featuring a wood-fired pizza food truck by @classiccrust alongside a stunning Italian charcuterie spread for cocktail hour. The balance of rustic flavors and refined presentation delighted guests and set the tone for a night of indulgence.

For dessert, the couple chose a charming selection of baked goods from @omalleysoven, served alongside warm espresso and Italian pastries. Every bite was a nod to old-world flavors, perfectly paired with the vintage romance of the evening.

Dancing the Night Away

The night was brought to life with music from @patrick.r.bergeron, ensuring that every guest found themselves on the dance floor at some point in the evening. The candlelit pavilion transformed into a lively celebration space, where guests danced beneath the soft glow of string lights, creating a scene reminiscent of a grand ball from the Bridgerton era.

Why The Maples Estate is the Perfect Venue for a Bridgerton-Inspired Wedding

With its historic charm, lush landscapes, and elegant reception spaces, The Maples Estate offers the perfect backdrop for couples looking to weave romance, vintage details, and regency-era inspiration into their wedding day. Whether you dream of mismatched antique table settings, soft candlelit ambiance, or rain-kissed romance, this venue provides the ideal canvas for a storybook wedding.

For couples inspired by Bridgerton, vintage charm, and romantic details, The Maples Estate is a dream destination to bring your vision to life. Let this enchanting wedding be the perfect inspiration for your own love story.

Vendor Dream Team:

Color Filled NY Wedding . Hannah & Tim . 9.9.23

September 9, 2023 at The Maples Estate

Schoharie, NY - Upstate, NY

From the very beginning, Hannah and Tim envisioned an elevated backyard-inspired wedding bursting with color! These two fun-loving souls first met at a unique family gathering—Tim’s family hosts an annual ‘Amazing Race’ meets ‘Survivor’-style challenge. Hannah was invited, stole the show, and the rest is history! Right from our initial planning discussions, it was clear that they wanted a relaxed, engaging, and fun-filled wedding, and that’s exactly what they got!

 
We added on partial planning to our contract, so we worked with Katie throughout our wedding preparations. Katie is fantastic! She made us feel so comfortable, which made it easy to collaborate. Katie made our design board, every time I shared it with a vendor the response was “oh my gosh did you make this?! ... We had a wedding that was so uniquely us and that was because Katie and Louis gave us the space to do so. At every point Katie embraced our ideas, embraced our family and friends, and allowed our relationship to be reflected in an amazing weekend. We are so grateful and lucky to have found them!
— Hannah + Tim, New Jersey based Higher Ed Event Planner and Software Project Manager
 
The estate itself is stunningly unreal. In the middle of the mountains, beautiful views all around, wild flowers in abundance, a beautiful river, the pavilion is a dream, and so many options for your event locations - all of which are magical. Our wedding party stayed with us in the house and we all felt so comfortable. With 17 of us in total it was awesome to have the space to be together comfortably as we played games or shared a meal. The getting ready room is beautiful, it is a fun space to prepare.
— Hannah + Tim
 

A Weekend of Fun!

The couple stayed at The Maples Estate farmhouse for the entire weekend, allowing them to fully enjoy time with loved ones. Originally planning to hit the mini-golf course after their rehearsal dinner, they instead opted for a cozy night in, playing board games with their closest friends—one of the many benefits of a weekend wedding at The Maples Estate!

 
 

Getting Ready & First Look

The wedding morning was relaxed and joyful, with Hannah gathering with her bridal party upstairs and Tim and his groomsmen downstairs before meeting for a private first look by the barn. This intimate moment set the perfect tone for the day, and we were completely obsessed with Hannah’s vibrant bouquet by Little Ann’s Flowers, which perfectly reflected the wedding’s colorful theme.

 
 

A Ceremony Bursting with Color

Hannah and Tim’s ceremony was a dreamscape of color! They chose mixed vintage chairs with the back row adorned in colorful ribbons, paired with bright, locally grown flowers overlooking the hillside under the tree grove. TBIRD Rentals custom-designed a double hexagon arbor, a nod to the traditional chuppah but with a modern, personalized twist. Before the ceremony, they also honored Jewish heritage by signing a Ketubah—a deeply meaningful and beautiful tradition.

 
 

A Playful & Personal Reception

After cocktail hour, Hannah and Tim made their grand entrance with bubble machines in hand! From personalized dance routines (including Tim and his mom’s Napoleon Dynamite-inspired number) to an interactive guest experience, the reception was truly unforgettable.

Guests were seated at long, family-style tables with the couple enjoying a sweetheart table for an intimate moment together. The night was filled with fun surprises, including:

  • A creative guest activity table featuring board games, a themed photo booth with cat cutouts, a communal coloring page, and a record player guest book.

  • Their pressed penny collection on display—such a unique touch!

  • Scratch-off tickets as guest favors for an extra dash of excitement.

  • A two-part cake cutting! First, a gorgeous colorful macaron and cupcake display and then a WAFFLE CAKE! – a surprise from Hannah to Tim, prepared by Meadowlark Catering.

 
 

A Dance Party to Remember

Following heartfelt speeches and dinner, the dance floor kicked off with the hora, followed by a hilarious and unexpected twist—the throwing of a stuffed snake! Instead of a traditional bouquet or garter toss, they honored a lucky guest with a stuffed snake, making for an epic moment.

As the night wound down, the newlyweds snuck away for romantic sunset photos overlooking the hillside, creek, and meadow before continuing the celebration late into the night. The next morning, they hosted a farewell brunch at the farmhouse, giving them one last chance to soak in the joy of the weekend.

 
 

Hannah & Tim’s color-filled NY wedding was a true reflection of their personalities—vibrant, fun, and full of love! If you're dreaming of a wedding that feels like YOU, The Maples Estate is the perfect place to bring your vision to life. Let’s make some magic together! 🌿✨

 
 

Photos by Our Two Hearts

The incredible vendor team!
Venue / Coaching / Coordination: The Maples Estate | IG: @themaplesestate
Floral Design: Little Ann's Flowers | IG: @littleannsflowers
Photography: Our Two Hearts | IG: @ourtwohearts
Hair & Makeup: The Traveling Stylists | IG: @thetravelingstylists
Rehearsal / Wedding Bar + Catering: Meadowlark Troy | IG: @meadowlarktroy
Pizza Truck: Bull & Basil Wood Fired Pizza | IG: @bullandbasil
Ice Cream Truck: Ben & Jerry's | IG: @benjerrysmadisonavealbany
Baked Goods: Whisky Business Bakery | IG: @whiskybusinessbakery_
Farewell Brunch Catering: The Farmers Beef & Brew
DJ Team: DJ Romantics | IG: @djromantics
Rentals: Total Events | IG: @totalevents
Specialty Rentals: TBIRDS | IG: @tbirdsrentals
Transportation: Tech valley Shuttle | IG: @techvalleyshuttle
Hotel Block: Courtyard by Marriott Albany Airport
Lunch + Baked Goods: Schoharie Valley Farms - The Carrot Barn
Activities: Gobblers Knob Family Fun Park
Invitation Designer: Peggy and Kate | IG: @peggyandkate
Wedding Dress Shop: Jaehee Bridal Atelier | IG: @jaeheebridal
Wedding Dress Designer: Willowby by Watters Designs | IG: @bywatters
Suit Designer: Kent Wang (NYC) | IG: @kent.wang
Ring: Love Locked Fine Jewelry | IG: @shoplovelocked 
Ring: Artemer | IG: @artemer
Restrooms: Stone Industries


Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

What do you do at the Rehearsal Dinner?

Image by Beth Mickalonis Photo, Table Settings and florals by Takk housE / Meadowlark catering

If you’ve planned your wedding day and now find yourself asking, “What do you do at the rehearsal dinner?” – you’re not alone!

The rehearsal dinner is an opportunity to relax, unwind, and connect with your closest friends and family before the big day. It's a time to celebrate with the people who will be standing by your side during the ceremony and kick off your wedding weekend in style!

At The Maples Estate, we believe your rehearsal dinner (and any events surrounding it) should reflect your personal style and preferences. Whether you envision a formal sit-down dinner or a casual get-together, there are endless ways to make this evening meaningful and fun!

What Can You Do at the Rehearsal Dinner?

  • Casual Cocktails or Dinner: Think of a relaxed vibe where your guests can mingle and enjoy snacks, cocktails, or a simple meal. It could be a casual cookout, a cozy dinner with close family, or even an ice cream social under the stars!

  • Glam Party for Farmhouse Guests: Looking for something a bit more glamorous? Host an intimate gathering for your farmhouse guests with fun activities, music, and a touch of luxury.

  • Game Night or Movie Screening: You could even opt for a relaxed, low-key night with board games, music, and a movie projected onto the pavilion. Make it your own!

Remember, this is YOUR weekend. How you spend time with your loved ones is entirely up to you!

The Maples Estate Coordination Service

As part of your wedding package, we’ll handle the rehearsal ceremony to ensure it runs smoothly. This takes the pressure off and ensures you, your family, and your wedding party feel comfortable with the ceremony details. You’re also welcome to host your rehearsal dinner and/or welcome event at The Maples Estate — just add your favorite vendors to bring your vision to life!


Planning Your Rehearsal Dinner: Things to Consider

  1. Guest List: Who do you want to spend this quality time with? Traditionally, the rehearsal dinner includes those involved in the ceremony (wedding party, officiant, and close family). At The Maples Estate, this often means about 20 to 30 guests. You might also invite guests staying in the farmhouse to join the fun.

  2. The Welcome Party: Some couples choose to host a “welcome party” for a larger group, especially if guests are traveling far to attend. This can be a fun, relaxed event to greet everyone before the wedding. Consider your energy levels — do you want to party two nights in a row, or would you prefer something quieter and more intimate?

  3. Event Style: Do you envision a formal dinner or a casual hangout? Will you want to share stories over a cozy meal, or host a lively event with games and dancing? Your venue choice (The Maples Estate has a variety of stunning locations like the veranda or cocktail lawn) can help set the tone for the evening.

  4. Vendor Support: What vendors will you need to help execute your vision? Think about food options — do you want a catered meal, a food truck, or a private chef? Maybe you’re planning a relaxed BBQ and need minimal vendor support. Be sure to line up vendors who can help make your vision a reality!

  5. Food & Drinks: What kind of food best fits your style and guest count? Would you like a formal plated meal or something more casual? Choose your catering options based on the atmosphere you want to create.

  6. RSVP: Don’t forget to ask your guests to RSVP! This will help with planning food, seating, and the overall flow of the event.

Final Touches

  • Setting Expectations: Ensure your guests know what to expect from the rehearsal dinner. If you’re hosting a casual event but they expect something formal, it might lead to confusion. Share the vibe of your evening ahead of time!

  • Start Time: Keep in mind that setting a start time will ensure your guests arrive on time and the fun starts right away. This is especially important if you have a lot going on the next day!

When planning your rehearsal dinner or welcome event, focus on the experience you want to create and the quality time you want to spend with your loved ones. At The Maples Estate, we’re here to help you make your vision come to life, from the event’s vibe to the guest list and logistics.

Are you a full-planning or coaching client? Let’s connect and chat through your rehearsal dinner vision during one of our monthly Zoom calls! And don’t forget to check out our catering and vendor guides to help you pick the best options for your rehearsal celebration.

Looking forward to helping you create a memorable wedding weekend! 🌿


Find additional planning support in our inspiration blog and learn more about our wedding packages to host your own wedding here!

Wedding Timeline 4pm Ceremony

 

What Time Should You Tell Guests to Arrive for Your Wedding Ceremony?

Are you about to send your wedding invitations and still figuring out your wedding timeline? If you’re wondering, “What time should we tell our guests to arrive for our ceremony?” – you're in the right place! We know that setting the perfect timeline can feel overwhelming, but don't worry — we’ve got you covered. Whether you're planning a traditional wedding or something more unique, setting the right time for your ceremony and events is key to creating the best experience for you and your guests.

Your Wedding Timeline: Let’s Break It Down

Traditional vs. Non-Traditional Weddings
First things first: Are you envisioning a traditional wedding with a ceremony, cocktail hour, dinner, and reception, or are you planning something non-traditional, like a brunch wedding or a twilight ceremony? At The Maples Estate, most couples opt for a 4:00 pm ceremony start time, but this can vary based on your vision. A traditional timeline usually falls between 3:00 pm and 5:00 pm. But if you're planning a unique twist, you can absolutely build a timeline that speaks to you!

Guest Accommodation Considerations
If you have guests traveling for your wedding, consider the time it takes for them to check into their hotel. Many hotels have a check-in time around 3:00 pm, which could affect when your guests can arrive at your ceremony. Depending on where they are staying (most accommodations are 10-40 minutes away from The Maples Estate), a ceremony start time of 4:00 pm or 4:30 pm might be ideal. If you’re planning on using a shuttle for your guests, make sure to schedule the shuttle accordingly to ensure everyone arrives on time.

How Long Will Your Ceremony Be?
Most ceremonies last about 30 minutes, but if you have a more elaborate ceremony with readings, music, or religious elements, plan for a longer time frame of 45 to 60 minutes. This will ensure your guests aren’t rushed and your ceremony flows seamlessly.

Photo Timing and Cocktail Hour
Do you want to have a "first look" before the ceremony? Many couples choose to do their formal wedding party and personal photos before the ceremony to enjoy more time with guests during cocktail hour. If you don’t do a first look, you may need extra time for photos after the ceremony, which means a longer cocktail hour — sometimes up to 90 minutes. If you plan to complete photos earlier in the day, you can enjoy the full cocktail hour with your guests!

When Do You Want Dinner?
A simple question, but an important one! Dinner typically begins about 30 minutes to an hour after your reception starts. If your ceremony starts at 4:00 pm, dinner is often served around 6:00 pm. It's essential to remember that your wedding day will likely be a whirlwind, and you might forget to eat until it's time for dinner. Planning for an earlier dinner can help ensure you're well-nourished before the party kicks into full gear!

Sunset Timing
It’s easy to overlook the sunset when planning your wedding timeline, but sunset can have a big impact — especially during fall weddings. As the sun sets earlier, you want to make sure your reception starts before the sun dips below the horizon. You’ll want your guests to enjoy the beautiful outdoor views before it gets dark. Check the sunset time for your wedding date to ensure you plan the timeline accordingly.

Photographer’s Hours
How long have you hired your photographer for? If you’ve booked them for a 6-8 hour package, make sure your timeline allows enough time for all the important moments you want captured — from getting ready photos to first looks, cake cutting, and dancing! Be sure to discuss your timeline with your photographer to make sure everything you want to capture is included.

Hair & Makeup Timing
A big consideration when setting your ceremony time is the amount of time needed for hair and makeup. For larger wedding parties, hair and makeup can take 1-6 hours depending on the number of people and the styles requested. Be sure to communicate with your hair and makeup team to determine the best start time to ensure everyone is ready to go without rushing.

Example Timeline for a 4:00 pm Ceremony

Here’s what a typical timeline might look like for a wedding at The Maples Estate:

  • 9:00 am | Hair + Makeup

  • 2:00 pm | First Look + Photos

  • 3:30 pm | Guests Start to Arrive

  • 4:00 pm | Ceremony Begins

  • 4:30 pm | Cocktail Hour + Final Photos

  • 5:30 pm | Reception Begins + Formalities

  • 6:00 pm | Dinner Served

  • 7:00 pm | Formalities (First Dance, Toasts, etc.)

  • 7:30 pm | Dancing, Party, and Dessert!

Don’t Worry About the Little Details!

We know it’s easy to get lost in the logistics, but at The Maples Estate, we help take the stress out of the process. As part of your coordination services, we will build a comprehensive timeline for your entire wedding weekend, which we’ll finalize about 8 weeks before your wedding day. This is all included in your wedding package, so you can feel confident knowing that every little detail will be accounted for.

For couples who opt for our planning, design, or coaching packages, we also provide an initial draft timeline during the early stages of planning as we work on your design board and vendor selections. This helps us communicate your vision with your vendors and make sure everything is aligned!

Final Thoughts

Planning your wedding timeline is key to creating a smooth and enjoyable day for both you and your guests. From choosing your ceremony time to coordinating photo schedules and meals, we’re here to help you every step of the way. Ready to dive into your timeline planning? Let’s chat during your coordination services and create a timeline that fits your vision for the perfect wedding day.

At The Maples Estate, we can’t wait to help bring your wedding dream to life! 🌿

 

Find more answers to your questions on our inspiration blog and learn more about our wedding packages to celebrate with us!

Epic Wedding Weekend. Christina & Vivianie. 10.14.23

The Marriage of Christina and Vivianie
October 14, 2023 at The Maples Estate

Schoharie, NY - Upstate, NY

This epic wedding was the party of a lifetime for brides Christina and Vivianie!

An epic wedding weekend full of celebration, Christina and Vivianie curated an elaborate wedding extravaganza at The Maples Estate nestled in upstate New York during mid-October 2023. This fall wedding weekend kicked off with a family friendly game of baseball in our tree grove followed by a rehearsal ceremony and dinner all before their official wedding day began on Saturday.

Christina and Vivianie wanted every opportunity to celebrate their love surrounded by their family and friends, so they packed the weekend full of festivities and were ready to party! The weekend was a beautiful blend of their two cultures, Christina's Italian heritage intertwined with Vivianie's Puerto Rican roots.

 

Getting Ready!

Christina, Vivianie, and their entourage of friends and family prepared for the special occasion in our get ready suite. These two brides glammed together echoing their desire to share every moment of this monumental day side by side! They even designed personalized outfits for each day so all their house guests matched throughout the weekend from robes to slippers, sweatshirts and pajamas!

 
 

Our farmhouse served as their haven throughout the weekend — a hub for cherished memories, full of love and laughter! It was clear that family, and friends were incredibly special to these two as they embraced those around them and injected the spirits of their departed loved ones into the weekend. To honor loved ones whom had passed, they incorporated a memory table that moved from the ceremony to the reception, as well as a symbolic chain, intricately connected to Christina’s wooden floral bouquet.

 
 

Love Is Love!

Not only was their wedding significant from the blending of their two cultures, it was also important for them to exercise their right to marry. In conversations with Christina and Vivianie throughout the weekend, it was clear that they recognized the significance behind their wedding and felt appreciative of those that had fought for the rights of LGBTQ+ couples. They understood the fight that their own loved ones from the LGBTQ+ community had gone through and how they had played an integral role in their lives and love story. They expressed an unwavering support from their family and friends, how lucky they felt to have family members that embraced them as they are and encouraged them to be their authentic selves.

The ceremony script and speeches delivered throughout the evening radiated this sentiment of acceptance and admiration for Christina and Vivianie. Each heartfelt expression of gratitude underscored their remarkable bond, highlighting how they effortlessly bring out the best in each other.

 
 

Memories through photos!

Incorporating images of their loved ones throughout the day - these two embraced the opportunity to take photos themselves! In addition to their portraits taken through the farmhouse and estate, Vivianie had an affection for the iconic red barn and couldn’t wait to take photos with this bright red rustic backdrop.

 
 

The Ceremony

For their ceremony, vintage tables, chairs and doors, set the stage under our tree grove. The aisle placed with rugs and chairs with blankets, guided guests to their seats where they embraced the crisp fall atmosphere. A thoughtful touch was the QR code-equipped sign, ensuring all guests, regardless of language, felt included and informed with different translations available for their ceremony.

 
 

String players performed as they entered the tree grove for their processional and again for their recessional. Adding a touch of whimsy and fun, their flower girl and ring bearer made a grand entrance down the aisle, the flower girl steering a remote-controlled jeep—a delightful twist to a beautiful ceremony.

 
 

Following their heartfelt vows exchanged under the trees, guests meandered to the pavilion for the cocktail hour and reception. Stationed food offerings were available for the attendees, while the brides seized a perfect photo opportunity, overlooking the breathtaking vistas of the corn fields, creek, meadows, and rolling hillsides.

 
 

If we could leave more than 5 stars, we would. Katie and Louis are absolutely incredible at what they do!

From the moment you book, you’ll have plenty of guidance in planning your wedding weekend. Katie helps you think of all the things needed to have the most beautiful and fun wedding. As soon as you arrive on the property, you get a sense of the commitment the team puts in for your wedding. They don’t just feel like vendors/coordinators, they feel like family members looking out for you through the weekend. Katie was on top of everything throughout the weekend and helped us have one of the most memorable experiences of our lives. We can’t be more grateful! Also, of course, the property is absolutely beautiful.
— Christina and Vivianie, Syracuse Based

 
 

The Party!

As the evening continued, the dance floor became a lively stage, thanks to their emcee and beats by DJ Pure Entertainment out of New York City. The cake cutting ceremony was a sweet interlude before the celebration began with 'la hora loca.' Masks, hats, and glow sticks adorned the guests, transforming the space into a kaleidoscope of vibrant colors and infectious energy.

 
 

The night's emcee surprised the crowd with a special performance followed by a collective Zumba dance that had everyone on their feet, moving in unison—a testament to the sheer euphoria of the occasion.

 
 

With laughter and love echoing, the evening culminated in a group photo capturing the joy of this epic party!

Serving as a final, intimate moment for the newlyweds and their guests to reminisce about the extraordinary moments of their extended weekend celebration at The Maples Estate, they enjoyed a farewell brunch in the pavilion the morning after their wedding before their guests departed back home and they fled off for their honeymoon.

 
 

Photos by Photospre

Christina & Vivianie’s incredible vendor team!
Venue / Coordination: The Maples Estate | IG: @themaplesestate
Photography: Photospre | IG: @photospre
Makeup: Elizabeth Sommer’s Beauty | IG: @elizabethsommersbeauty
Hair: Bloom Beauty Bar & Glam By Alex G | IGs: @bloom_beautybar @glambyalexg
Rentals: Wandering Wheels Events | IG: @wanderingwheelsevents
Catering: Albany Season’s Catering | IG: @albany_seasonscatering
Dessert: Villa Italia Bakery | IG: @villaitaliabakeryny
DJ Team / Roaming Photo Booth / Performer: Pure Entertainment | IG: @purentertainment845
Live Music: Music Boutique | IG: @musicboutiquenyc
Transportation: First Charter
Rehearsal Dinner Catering: Bull and Basil | IG: @bullandbasil
Rehearsal Dinner Bar: Bear and Fox Event Staffing | IG: @bearandfoxeventstaffing
Brunch Caterer: Rooster on the Run | IG: @roosterontherun_
Wedding Dresses: David’s Bridal | IG: @davidsbridal
Restrooms: Stone Industries


Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

Chill Wedding in Upstate NY. L & M. 9.23.23

September 23, 2023 at The Maples Estate

Schoharie, NY - Upstate, NY

This weekend wedding was more than just a celebration of marriage; it was laughter, creativity, and had an unmistakably chill vibe.

L&M’s love story originated from an unexpected college mishap—an 'all-school' email gone awry. What was originally frustration and a desire to call this man out for ‘replying all’ to a school wide email, sparked an unconventional connection that soon became romance. Their wedding at The Maples Estate in late September 2023, was a showcase of their shared love for art, laughter, and life's simple pleasures.

 

My husband and I loved the idea of getting married somewhere that had an estate on the property so that some of our loved ones could stay with us and turn it into a long weekend of fun. We toured a handful of places that catered to this idea but The Maples Estate stood out from everything we saw for several reasons: Katie and Louis are on the property and are always a text away if needed, the house has the most amazing 1850’s charm with all of the modern fixes needed to be comfortable, the amount of land to explore is wild, and Katie’s background in event planning.

It’s hard to explain how my husband and I felt so at home and comforted when we had an initial tour, but we felt it in our gut and knew that we made the right call! Thank you to Katie and Louis for the valuable work that you do for your couples, we can’t thank you enough!
— L&M, Miami

 
 
 

Glam Time!

Since they had recently moved to Miami, Florida it was extra special for these two to spend quality time with their loved ones from New York. Their wedding day began with glam at the farmhouse, and their stylish, romantic attire was a fitting image which appropriately echoed their fun, chill vibes. A day full of laughter, their parties enjoyed joking around all morning as they prepared for the afternoon’s celebrations!

 
 

Max, exuding style in his unique white suit and dog-adorned socks, and the bridal party in a delightful mishmash of pinks and browns offered a beautiful tone for the day. These jokesters met at the pond for a first look, then a ‘real’ first look following a reveal with their individual parties.

 
 

Photos for days!

While some wedding parties dread wedding photos, this group took full advantage of the opportunity! Their calm, chill vibes were infectious and the day was filled with fun and meaningful moments captured by the camera.

 
 

The Ceremony

As the skies opened up for a light drizzle, guests began to arrive and made their way to the tree grove. These two put a lot of thought into the symbolism behind their ceremony from a chuppah embracing M’s Jewish heritage to individual roles which each of their wedding party was assigned. Though the wedding party was to sit during the ceremony, L&M wanted them to embrace the moment with more photo ops, so the full party posed for pictures before the ceremony officially began and the wedding party was seated.

From the role of dress fluffer to lint roller, presenting of paints, smashing glasses, shots, and more, these two had everyone involved! There was not a dry eye in the house, though everyone was filled with love and laughter throughout the ceremony.

 
 

The Party!

The reception was a fusion of fun, flavor, and heartfelt connections. From lawn games and delectable treats to pizza, BBQ, a Ben & Jerry’s ice cream cart, and even a marijuana bar—all reflected their laid-back yet vibrant personalities.

 
 

With a small guest list of just 50, wooden tables were adorned with vintage books, bud vases, candles, rocks, sea shells and other personal mementos painting a vivid picture of their shared journey.

 
 

The reception kicked off with a surprise first dance for L's parents who missed out on a first dance at their own wedding. L didn’t feel it was fair to dance with her own husband before her parents had the opportunity themselves!

 
 

The Little Details

L's artistic touch graced every facet of the celebration. From crafting caricatures of their guests with personalized notes, to introducing a canvas for colorful fingerprints, her creativity added a distinct flavor to the day.

 
 

The evening was filled with personal touches, simple yet tasty treats and relaxed comforts. From a weed bar to colorful signature cocktails, guests were encouraged to let loose and enjoy the moments.

 
 

As the night continued, everyone was on the dance floor! The DJ even arranged a set for Max's best bud / officiant to take the stage. The collaboration behind the DJ booth encapsulated the spirit of camaraderie that was seen throughout the gathering. Shared laughter, creativity, and a laid-back spirit. Their story, ignited by a simple college email, blossomed into a celebration of love, friendship, and the beauty found in life's quirks.

 
 

Photos by Rock and Love Weddings

The incredible vendor team!
Venue / Coaching / Coordination: The Maples Estate | IG: @themaplesestate
Photography & Videography: Rock and Love Weddings | IG: @rockandloveweddings
Catering: Tickled Pink BBQ | IG: @tickledpinkbbq
Catering: It's A Pizza Truck | IG: @itsapizzatruck
Bar Service: Takk House | IG: @takkhouse
Ice Cream: Ben & Jerry's | IG: @patrickpipino
Florals: Little Anne's Flowers | IG: @littleannsflowers
Hair & Makeup: @arianaberishamua | @dermaplusny
Rentals: Tremont Rentals | IG: @tremontrental
Specialty Rentals: TBIRDS | IG: @tbirdsrentals
DJ Team: DJ Ayo | IG: @onedjayo
Additional Lodging: The Beekman House | @thejohndarby
Dress: Pronovias | IG: @Pronovias
Restrooms: Stone Industries


Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

Romantic Upstate NY Wedding. Alanna & Russell. 9.2.23

The Marriage of Alanna and Russell
September 2, 2023 at The Maples Estate

Schoharie, NY - Upstate, NY

This romantic outdoor wedding at The Maples Estate was “Pure Magic”!

From the very beginning of their wedding planning journey, Alanna and Russell knew they wanted to celebrate all weekend long. They dreamed of a casual yet elevated, romantic, stylish celebration with delicious food, colorful cocktails and “a good time”! When they found The Maples Estate they fell in love with the setting and knew this was the perfect place for them to comfortably celebrate their wedding.

A dream come true, these two walked away from their wedding feeling like they were the stars in their very own story!

 

How did their romantic upstate wedding come true?

Living in Boston, Massachusetts and busy with work and life, Alanna and Russell knew they needed some support.

Eager to get started with their planning, they added our coaching package where we helped them kick off their planning with a get to know you zoom call. From this conversation we created a design board, planning checklist, comprehensive budget and a personalized list of vendors to get them started. We checked in regularly throughout their planning journey to chat through vendor confirmations, answer questions, address any concerns and determine next steps.

Once their wedding was planned, we transitioned into coordination services so we could determine their wedding weekend timeline, create event layouts and take over vendor communication. This meant that they walked into their wedding with a clear vision of what to expect so they could simply relax and enjoy time with their loved ones. We also supported them throughout their wedding weekend with setup and breakdown of each of their events, managed their vendors and kept their timeline on track to ensure their wedding ran seamlessly.

With coordination services included in all our wedding packages, our couples never have to worry about the details on their wedding day.

 

Our wedding day was amazing and Katie’s support right from the start, along with all those extra coordination services (you should do it), made it all come together seamlessly. The best part was that after all of the planning, we got to sit back and enjoy our wedding day which we would not have been able to do without Katie. Katie’s has a wealth of experience that meant she could help us shape creative ideas we hadn’t even thought of, turning our dream wedding into reality.
— Alanna & Russell, Boston based Architect and Health Care Provider

 
 

How did they celebrate their romantic upstate NY wedding?

There is no better way to celebrate than surrounded by your loved ones!

Russell and Alanna had their closest friends staying with them in our farmhouse which can sleep up to 17 guests. With three nights included in our wedding packages there is plenty of time to not only celebrate, but also relax, connect with loved ones and soak in every moment of this incredible time in your lives. The bridesmaids joined Alanna in the get ready room for glam the morning of the “official” wedding, enjoyed champagne and a cuddle with the couple’s dog Sadie.

When you utilize our farmhouse throughout your wedding weekend, it acts as your home base allowing you a place to not only sleep, but also get ready, converse with loved ones and host your pictures! The house was built in 1855 and is filled with historical charm as well as antique decor which is such a fun backdrop for your wedding photos!

 
 

Russell also enjoyed glam before joining his groomsmen in the bar and on our grand veranda. Together they helped each other tie their ties and spruce up before the first look. They too enjoyed a drink to calm nerves and ease into a day of celebration.

 
 

Their romantic wedding matched the farmhouse aesthetic and was filled with warm, bright yet moody colors with the main focus being shades of pink and green and accents of light blue, mustard and black. Bridesmaid dresses were a rusty salmon color and groomsmen were in a navy blue with light minty green ties.

 
 

The first look!

A first look is such a fun way to kick off your wedding celebration! It allows you the flexibility to see each other prior to your ceremony, easing nerves and give you time to enjoy photos before your larger guest list arrives. That means you have more time to spend with your guests and a smoother timeline for the day.

Alanna and Russell chose to hold their first look overlooking the pond which was stunning!

 
 

If you are including others in your celebration, it’s always fun to grab some shots of your full wedding party! Alanna and Russell decided to take images overlooking the hillside in our grass meadows and near the pond. We love the mixture of formal and more casual candid shots!

 
 

The ceremony

A ceremony in our tree grove is such a gorgeous setting to start your life together! Alanna and Russell utilized our mixed chairs for a vintage aesthetic. They even included their dog in the celebration with their ring bearer walking Sadie down the aisle. Russell was joined by his mom who then began playing the fiddle as the wedding party and Alanna entered the aisle. Alanna was joined by her mom and grandmother showcasing three generations!

 
 

Following the ceremony, guests made their way to the cocktail lawn outside our reception pavilion for a casual cocktail hour with lawn games while Alanna and Russell finished up their family photos.

 
 

The Party!

A gorgeous setting overlooking the Appalachian Plateaus just north of the catskill mountains, Alanna and Russell celebrated their wedding under our reception pavilion. Table design and florals by Meadowlark Catering, they celebrated in style with clean white linens, pops of color, gold accents, luxurious velvet blue runners and romantic warm candlight!

 
 

Post toasts and dinner, these two escaped during their reception for a stroll around the estate for sunset photos before kicking off the party.

 
 

The first garter toss we have ever experienced here at The Maples Estate, we LOVED how these two embraced the moment followed by a bouquet toss, Irish coffee bar and dancing to a live 10-piece funk band!!!

 
 

They even had a friend design their cake and cupcakes bringing a unique personalized element to the evening!

 
 

As the evening came to a close, they enjoyed late night karaoke with their closest friends staying in the farmhouse and woke the next day to a farewell brunch followed by a relaxing day by the pool for their house guests!

 
 

Photos by Cassandra Daye Photography

Alanna and Russell’s incredible vendor team!
Venue / Coaching / Coordination: The Maples Estate | IG: @themaplesestate
Photographer: Cassandra Daye Photography | IG: @cassandradayephotography
Catering / Florals / Table Design: Meadowlark Troy | IG: @meadowlarktroy
Band: Funk Evolution | IG: @funk_evolution_entertainment
Hair & Makeup: Hair & Beauty By Bay | IG: @hairbeautybybay @kmrmakeup
Rentals: Total Events | IG: @totalevents
Transportation: Durham School Services | IG: @durham_school_services
Dessert: Unhinged Cakes | IG: @unhingedcakes
Hotel Block: The Landing Hotel | IG: @thelandinghotelny
Invitation and Signage Designer: Gubba Gumma | IG: @gubbagumma
Wedding Dress Shop: Flair Boston | IG: @flairboston
Wedding Dress Designer: Jenny Yoo NYC | IG: @jennyyoonyc
Tux Shop: Generation Tux | IG: @generationtux
Ties: The Tie Bar | IG: @thetiebar
Brunch Caterer: High on the Hog BBQ | IG: @high_on_the_hog_bbq
Rehearsal Dinner Caterer: Mellas Wood Fired
Restrooms: Stone Industries

 

Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

Sustainable Wedding Ideas for Eco-conscious Couples

 

In today’s world, more and more couples are becoming aware of their impact on the planet and are choosing to celebrate their wedding day in ways that reflect their commitment to sustainability. If you're an eco-conscious couple looking for ideas to minimize your environmental footprint while still creating a beautiful, memorable day, you're in the right place! Let’s explore some fantastic sustainable wedding ideas that blend style, sentiment, and environmental care.

Start with a Sustainable Wedding Venue

Choosing a wedding venue that prioritizes sustainability is a great way to kick off your eco-conscious celebration. The Maples Estate is a perfect example of how you can merge natural beauty with eco-friendly practices. Our venue boasts antique charm, stunning landscapes, and a commitment to minimizing its ecological footprint. With gardens, grass paths, and wild meadows, our estate provides an authentic, outdoor experience while being home to local wildlife like deer, eagles, and turtles. We even use eco friendly products such as “Who Gives a Crap” for paper products and ‘Dirty Labs’ for dishwasher and laundry detergent.

By hosting your entire event here, you reduce the need for multiple locations and save on transportation emissions. We also encourage our guests to support local businesses and communities, which helps contribute to a more sustainable wedding. We offer a curated list of eco-conscious vendors, from vegan caterers to local flower farmers. Plus, our inventory of rental props, tables, and chairs allows you to use reusable decor, linens, and furniture, cutting down on waste.

As part of our eco-friendly lifestyle, we even live on-site in an off-grid converted school bus (skoolie) powered by solar energy, and our restroom facilities are solar-powered and gravity-fed, reducing our environmental impact.

Eco-Friendly Invitations & Pre-Loved Stationery

Start your sustainable wedding journey with ethical invitations. Opt for invitations made from recycled paper or go paperless with colorful digital invites. You can also consider plantable stationery that guests can later plant to grow flowers or herbs. For printed elements, choose companies like Paper Culture, which offset their carbon footprint. And for a truly unique touch, consider using pre-loved or repurposed stationery.

Sustainable and Rented Attire

Sustainability can also shine through in your wedding attire. Choose eco-conscious fabrics like organic cotton, hemp, or recycled materials. If you're not attached to buying something new, renting your wedding gown or suit is a fantastic option, as it reduces the environmental impact of new garment production. Alternatively, shop for pre-loved or vintage wedding attire, extending the lifecycle of these beautiful pieces.

Eco-Conscious Catering

Work with your caterer to craft a menu that celebrates local, organic, and seasonal ingredients. You can also opt for a plant-based menu featuring vegan and vegetarian dishes that your guests will love. Many caterers offer compostable or reusable dinnerware options to minimize waste. If possible, encourage your caterer to set up composting stations or recycling bins at the kitchen and bar for a more sustainable dining experience. After the celebration, ask if they can donate any leftover food to local shelters.

Tablecloths with a Story

Add a sustainable touch to your tablescapes with reused or vintage tablecloths. These charming finds, sourced from antique stores or flea markets, not only tell a colorful and unique story but also add character to your decor. If you want a more consistent look, consider renting linens instead of buying new ones, or opt for wooden tables that don’t require any linens at all.

Sustainable Floral Choices

If you’re dreaming of beautiful floral arrangements, consider sourcing blooms from eco-conscious florists who use local, seasonal flowers. Dried florals, wildflowers, and adaptable arrangements can be repurposed across your ceremony and reception, reducing waste. You can also donate your florals after the event to local restaurants or nursing homes, or even dry them for future use. And if you’re not sure what to do with them, we offer composting services at The Maples Estate to ensure your florals are disposed of responsibly.

Source Pre-Loved Decor

For unique and sustainable wedding decor, look no further than thrift stores, antique shops, and online marketplaces like Facebook Marketplace or eBay. You can also explore local rental companies offering one-of-a-kind decor items that will elevate your wedding day. By using pre-loved decor, you help reduce demand for new production and give these treasures a second life.

Zero-Waste Gifts & Favors

Send your guests home with eco-friendly favors like potted plants, homemade vegan treats, or reusable items like bamboo cutlery or stainless steel straws. If you're looking to give a gift with a meaningful impact, suggest donations to animal sanctuaries, renewable energy projects, or carbon offset organizations. You can even consider gifting saplings or planting a tree to commemorate your wedding while helping offset your event's carbon footprint.

Sustainable Transportation

Encourage your guests to minimize their environmental impact by staying local, carpooling, or using eco-friendly transportation options. Consider offering shuttle services to reduce the number of vehicles on the road and make getting to and from your venue easier for guests.

A Planet-Friendly Celebration

Your wedding day is an opportunity to not only celebrate your love but also show your commitment to sustainability. By incorporating eco-conscious choices in your venue, attire, catering, decor, and more, you can make a positive impact on the environment while still having an unforgettable celebration. At The Maples Estate, we’re here to support you every step of the way as you plan a wedding that reflects both your love for each other and the planet.

Let’s work together to create an eco-friendly wedding that leaves a lasting impression—on your guests, and on the Earth! 🌿

 

 

Find more tips on planning your dream wedding below!

 

Estate Wedding Upstate. Lora-Ashley & Eamonn. 8.20.22

The Marriage of Lora-Ashley & Eamonn
August 20, 2022 at The Maples Estate

Schoharie, NY - Upstate, NY

This extended weekend estate wedding in upstate New York was a true family affair!

Lora-Ashley and Eamonn arrived at The Maples Estate on Thursday, dropped off a couple family golf carts and headed off for a full day of fun at the lake with their bridal parties! Back at the house that evening they enjoyed a simple dinner with friends and family and prepped for another full day on Friday. First thing in the morning Eamonn’s crew headed off for a day of golf and Lora’s crew made their way to a petting zoo for goat yoga followed by a rehearsal ceremony and dinner that evening.

This couple embraced the weekend with activities every day and got to spend so much quality time with their family and friends before their wedding day even began on Saturday.

 

An extended engagement

Lora and Eamonn booked The Maples Estate back in 2019 and knew they wanted an extended engagement with their wedding planned for summer 2022. Little did we know that COVID-19 was just around the corner and their timing could not have been better. Having two young children at the time of their engagement, they wanted to ensure their children would be old enough to enjoy their wedding and I’m so glad they waited as their adorable kids were involved in every bit of their day! From glamming together in the get ready room, to walking down the aisle and dancing into the evening they had the time of their lives and I’m sure they will remember their parent’s special day as they grow older.

Keep in mind, an extended engagement can also allow you additional time to plan or save for your dream wedding!

 
 

Getting Ready!

The get ready room was the place to be with all the bridal party glamming together. From friends and family to adorable children and multiple first looks, Lora-Ashley and Eamonn enjoyed the morning of their wedding surrounded by their loved ones.

 
 

Time to Celebrate!

As the day progressed they enjoyed time in the pool, relaxed in the hammock, got ready for the evenings events and took photos throughout the estate! An estate wedding at The Maples Estate means so much time to celebrate!!

 
 

First Look

This first look in our meadow was so beautiful and captured from all angles! They even enjoyed photos in the estate farmhouse following their first look before guests arrived for their ceremony.

 
 

The Ceremony

A ceremony under the trees is one of our favorites and this 180 person guest list enjoyed views of the hills while Lora-Ashley and Eamonn said their vows. With two friends and their officiants, they had a very personal ceremony that spoke to both of them as individuals.

Keep scrolling to check out their wedding video and hear their vows!

 
 

The Reception

The reception would not have been complete without this mother son dance with rival team jerseys! Such a fun, charismatic and loving group that danced the night away under the stars!

 

Photos by Sam Sullivan Photography

Lora-Ashley & Eamonn’s incredible vendor team!
Venue: The Maples Estate | IG: @themaplesestate
Photos: Sam Sullivan Photographer | IG: @samsullivanphotography
Planning Coordinator: SBM Event Co. | IG: @sbmeventco
Rentals: Total Events | IG: @totalevents
Hair & Makeup: JL Beauty Inc | IG: @jlbeautyinc
Florals: Heirloom 77 Floral | IG: @heirloom77.floral
DJ: Say I Tru | IG: @say_i_tru
Photo booth: The Modern Photobooth Company | IG: @themodernphotoboothcompany
Hotel: The Landing Hotel | IG: @thelandinghotelny
Catering / Bar: Old Daley on Crooked Lake | IG: @olddaleyoncrookedlake
Transportation: Premier Transportation | IG: @premiertransportation


Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

When should you send wedding invitations out?

Wedding invitation suite for vintage cowboy wedding

Suite designed by Handmade Darling printed on acrylic and paper.

 

When it comes to wedding planning there are so many little details to juggle!

At The Maples Estate we help our couples stay on track with wedding planning by providing each of our clients with a personalized digital wedding planning checklist in your client portal. You can follow along with the scheduled tasks by date, check off items on your to do list and update your checklist to suit your individual wedding!

One of the tasks that we tend to get questions about though, is


“When should we send our wedding invitations out?”


What details should we include in our wedding invitation?
Do wedding invitations need to be physical or is a digital invite okay?
Do we need to send Save The Dates? Can they be sent digitally?
Do we need to create a wedding website?
What do we include on our wedding website?

Also, what’s so important about getting all those details in a physical or digital form that our guests can access and respond to?

With many of our clients guest counts at 50-150 guests, that’s a lot of people to wrangle, call, email or text leading up to your wedding. You want to make sure your guests have all the information they need to RSVP, schedule their travel, book a hotel, select their meals, dress to impress and all arrive on time! Your save the date, wedding invitation and website are your saving grace in helping your guests navigate your wedding weekend without reaching out to you for direction.

So, let’s chat through all these questions and look at some sample wedding invitations for reference as you start to think through your own invites.

 
Invitation suite for romantic boho wedding upstate

Suite designed by Handmade Darling printed on hand torn paper.

 

First off, let’s answer that big question: “When should we send our wedding invitations out?”

Answer: At least 8 weeks prior to your wedding weekend - 12 to 20 weeks is even better!

Let’s explain: Every wedding is a bit different, but at the latest you should give your guests 6 to 8 weeks to respond. You will also need enough time after the ‘RSVP by date’ to follow up with guests that you have not yet heard from, finalize your guest count, confirm meal selections with your caterer, set your floor plan, and print your seating chart and place cards - give yourself 2-4 weeks for this. You do have more wiggle room if your caterer does not need exact guest counts or meal selections and if you are skipping assigned seating.

You will also want to give your guests as much time as possible to confirm their schedule, take time off work, book their travel and accommodations.

 

It’s all in the details


What details should we include in our wedding invitations?

Like I mentioned before, the more details you provide your guests, the less questions they will ask you.

Every invitation will be different depending on the couple but let’s review an invitation suite from one of our wedding coaching clients here at The Maples Estate! I will point out all those key items that your guests will want to know upfront. Keep in mind that they also sent save the dates and have a wedding website where their guests can find more information about their wedding.

 
Wedding invitation with colorful florals

Common items included in an invitation suite

  • Invitation Card

  • Response Card + Meal Selection + Envelope

  • Mailing Envelope

  • Postage

Additional items you might want to include

  • Design Images / Invitation Wrapper

  • Details Card(s)

    • Directions

    • Additional Weekend Events

    • Accommodations

    • Transporation

  • QR Code Linked to Your Website

 
Wedding invite details page for colorful summer wedding

Invitation Card

Couple Names
Many couples like to have full spelling of their individual names.

Reference Families
Many couples choose to reference their family as part of the invite.

Wedding Date
Note the date of your main wedding events.

Arrival Time and/or Start Time
Note the time that your events will begin. Many guests will arrive early so it’s best not to add a buffer period into your start time. Instead you can list a suggested arrival time.

Location
Include the address of your first event.

Any other events to follow
Note any additional event details so guests have an idea of how the day will go.

 
Wedding invitation accommodations and brunch details card

Details Card(s)

Together in one card or separately through multiple cards, list out important details such as:

Accommodations & Room Blocks
If you have a room block or suggested location for guests to stay, it’s a great idea to include these details in your invitation. Include the name of the lodging site, address, any details for making a reservation, etc.

Rehearsal Dinner, Welcome Events or Farewell Brunches
If everyone is able to attend additional events throughout your wedding weekend, feel free to include them in your invite. If the guest list for these events are limited, it’s better to include a specific card just for those invited or a digital invite sent separately.

Transportation
If you will have a shuttle it’s great to list the times and location in your invite. You can also provide notes about taxis and ride share services or the closest airport, train or bus stations.

Suggested Attire
If you have specific thoughts on what your guests should wear you can also include this in your invite. Things like pastel colors, black and white, formal, casual, no skinny heals, bring layers, etc.

 
Colorful wedding invitation rsvp card

RSVP Card

Response Date
Include a deadline to respond. We suggest 2-4 weeks before your wedding. Include all wedding events unless they are drop in.

Physical Card + Envelope -or- QR Code + Password
Give your guests a place to RSVP. That can be a physical card with return envelope and stamp or even a digital response using a QR code and password or email.

Meal Selections
Many caterers will ask you to include a meal option on your invites to confirm the guests meal selection. Confirm with your caterer ahead of time what date they need responses by. Example: Chicken, Beef, Fish, Veggie, etc.

 
Wedding invitation colorful design for summer wedding

Design Elements and Postage

This is the fun part where you can show your personality and also give a glimpse into your wedding design with colors, patterns and vibes!

Design Elements
Invitations can have many design elements from wrappers to ties to seals or decorative cards.

Envelope
Don’t forget a colorful envelope to stand out in the mail! You may also want to include an envelope for your RSVP card.

Postage
Postage can be a fun design element to make your envelope pop! You may also want to include postage for your RSVP card.


Wedding Invitation Q&A


  • Digital invites are a great way to save money and streamline the RSVP process. However, some couples and guests enjoy having the physical cards as mementos following the wedding. An invite can also be included in your flat lay which may be something your photographer shoots for you on your wedding day. See examples below!

  • Many couples choose to send Save The Dates once their wedding date and guest list is set. That way their guests have time to block the date on their calendar and plan ahead. This can be as simple as an email to your guests and could also be sent digitally or in physical form similar to your invite. You would provide your guests with the date of your wedding as well as the location so they have an idea for travel purposes. The save the date does not include an RSVP option and is simply announcing your wedding date and location.

  • You do not have to do anything, but if you are looking to limit the number of texts, calls and emails leading up to and on your wedding day, a wedding website is a great option! This is a place where you can tell your story, share your engagement photos, faqs and repeat the details on the invite in the case it gets lost.

  • The more information you provide your guests the better! Repeat details from your invitation including the wedding date, location, start time, other events, link to RSVP.

    Share your engagement photos

    Share Your Story! How you met, your proposal story, wedding party features, etc.

    Guest FAQs: Lodging, transportation, wedding attire, venue setting, fun activities + attractions nearby, wedding gift registry, etc.

 

Wedding Invitation Inspiration!


Romantic Boho Wedding

Suite designed by Handmade Darling printed on hand torn paper.

Pink romantic boho wedding invitation suite
invitation suite for vintage boho wedding in upstate new york

Green and White Outdoor Wedding

Jenna & Jay’s wedding at The Maples Estate in late August.

Invitation suite for outdoor summer wedding
Wedding invitation suite for outdoor wedding in upstate new york

Pink & Green Late Summer Wedding

Brooke & Scott’s wedding at The Maples Estate in mid September.

Pink and green wedding invitation suite
Wedding invitation suite for pink and green wedding in upstate new york

Modern Colorful Spring Wedding

Suite designed by Handmade Darling printed on acrylic and paper.

Orange and pink wedding invitation suite for spring wedding upstate
Pink and orange rsvp card and acrylic wedding invitation

Colorful Backyard Summer Wedding Vibes!

Suite designed by Peggy & Kate to be printed on paper for Hannah & Tim’s September wedding.


Vintage Cowboy Inspired Wedding

Suite designed by Ready Mix Designs using a letterpress.

Brown and yellow wedding invitation suite for cowboy western wedding
western cowboy wedding invitation suite for upstate new york wedding

Romantic Modern Summer Wedding

Lora-Ashley & Eamonn’s August wedding at The Maples Estate

Wedding invitation for modern romantic wedding
White and green wedding invitation suite flatlay

Find out more about The Maples Estate and discover more planning inspiration right here!

Planning a Destination Wedding. Jenna & Jay. 8.27.22

The Marriage of Jenna & Jay
August 27, 2022 at The Maples Estate

Schoharie, NY - Upstate, NY

 

Wondering how to plan a destination wedding?

With so many of our couples living throughout the northeast, across the country and even across the world, it’s important that you feel supported in your wedding planning. Follow along with Jenna and Jay as they share their own experience planning their destination wedding at The Maples Estate from their home in Staten Island.

“After getting engaged at the top of Mt. Royal Park in Montreal, my fiance and I drove back down to Staten Island, stopping in the capital region for lunch. We were surrounded by mountains, stunning evergreens, and fresh crisp air. The area spoke to us and we knew we wanted to have our wedding in a place where we could admire the Catskills and breathe deeply. 

It didn’t take us long to find The Maples Estate through a quick google search. We scheduled a meeting with Katie and toured the Estate on a frigid January day. The mountains in the distance watched sleepily over us as we admired the beautiful interior of the farmhouse and walked through the grounds, imagining the most special time in our lives. Katie was welcoming and immediately put us at ease, answering every question we had. On our drive home we spoke excitedly as we knew we found our wedding venue!”

 
 

Selecting Your Venue

So, what can we learn from Jenna and Jay’s experience selecting their venue?

First off, you may love your lifestyle at home, but maybe you want to getaway, relax and enjoy the beautiful surroundings of a destination for your wedding experience. When it comes to your venue selection, whether touring in person or virtually, it’s important to feel a comfort in the environment and be able to visualize yourselves at the venue. You also want to feel supported by your venue team, so that connection with the owner or venue manger on a personal level is so important. You want to walk into wedding planning at ease and have a good vision for your wedding day.

Here at The Maples Estate we want you to feel seen, supported, and have a clear direction for those next steps.

 
 

Planning Support

Planning a destination wedding can be tough, but with our support you are in good hands!

Once you lock in your date, we provide access to a private client portal where you can follow along with your personalized digital wedding planning checklist. This checklist spells out all the tasks you will need to complete along the way, and can be edited to suit your specific wedding tasks. For ease of use, it is categorized by date so you know what the next steps will be at all times. We also send you a large list of talented vendors to start your search off right. Many of our couples utilize our wedding coaching services to help solidify a vision for your wedding, build a budget, and get you started in your vendor search. We are that engine to get you going, a calming voice of reason, call on us to ease your mind and keep you on track with your planning.

“Living 3 hours from The Maples Estate meant that the next time we would be on location would be our wedding weekend. Our trust in Katie and her recommendations were vital as we organized things from afar. We decided to add in the ‘wedding coaching package’ and it was easily the smartest money we spent throughout the entire planning process. Her suggestions, industry knowledge, and vendor relationships were undeniably helpful. Working with our own vision and Katie’s expertise, we compiled a great vendor team entirely remote.”

For those of you looking for a hands off approach to planning your wedding, we also offer full wedding planning and design packages!

 
 

It’s all in the details

So, now that you have selected your venue and started your planning, what items do you DIY vs hiring out for your destination wedding?

There are so many little details that go into a wedding design, from signage to table decor, florals, attire, furniture and stationary. While you might be able to create some of these items yourself, you also have to think about the level of energy and time you have, the space they will take up in transport, and what you will do with everything following your wedding. Sometimes it’s more time, cost and space effective to have a professional provide these items for you.

“Having a steady schedule of calls with our vendors calmed anxieties and helped get details in order. By the time we packed our car to head up to The Maples Estate, we knew exactly what supplies we needed to bring and what our vendors were supplying. I added my own flair (I’m an art teacher) and created the centerpieces, seating chart, and welcome signs.”

If there is something that feels personal to you, you want to invest time into and know will make a big personal impact for your wedding, go ahead and create or source those items yourself.

 
 

Organization & transportation

For those items you are bringing yourself, how do stay organized and get everything to the venue?

“I was able to separate supplies by each event using three 25-gallon storage bins. I added a content list to each bin; I was able to check off exactly what I had packed and Katie’s team could easily locate the supplies during the weekend. In addition to our luggage, wedding dress and suit, we were fortunate to have a dear friend and groomsman with a pick-up truck who could help us drive everything else up. Remember - what you bring with you you’ll have to bring home!”

It’s amazing when you have a truck available to you or can rent a van or U-haul to help with transport. We have had couples arrive by air with only the belongings in their bags, some that have shipped supplies to us the week prior to their wedding, others that rented a U-haul or van and even a couple that drove from LA to NY and back, so they could have their furry friends join them for their wedding. Remember to keep transportation and packing in mind when you are thinking through those items you will DIY or bring with you vs hiring or renting from a vendor.

 
 

Trust and communication is key!

With coordination services included in your package we will wrap up all those last minute details, create a detailed itinerary for your weekend, communicate with all your vendors and run your wedding day for you. You can trust us to pull off your epic wedding weekend where all you have to do is relax, celebrate and enjoy your guests company!

“Steady communication with Katie, an amazing vendor team who knew exactly what we wanted, and plenty of checklists provided a solid base for our incredible wedding weekend. I distinctly remember feeling cool as a cucumber on the biggest day of my life all because I knew we were in incredible hands at The Maples Estate!

 
 

Photos by Cheyenne Lee Photo

Jenna & Jay’s incredible vendor team!
Venue / Wedding Coaching / Coordination: The Maples Estate | IG: @themaplesestate
Photography: Cheyenne Lee Photo | IG: @cheyennelee_photo
Videography: Jessy Figgs Wedding Films | IG: @jessyfiggsweddingfilms
Catering: Mazzone Hospitality | IG: @mazzonehospitality
Hair & Makeup: New Moon Beauty Studio | IG: @newmoonbeautystudio
Florist: Jolene K Floral Design | IG: @jolenekfloraldesign
DJ:  DJ Romantics | IG: @djromantics
Ceramics / Bride: Palermo Ceramics | IG: @palermoceramics
Rentals: Total Events | IG: @totalevents
Welcome Event Catering: Bull & Basil | IG: @bullandbasil
Farewell Brunch Catering: Rooster on the Run | IG: @roosterontherun_
Transportation: First Atlantic
Invitations: The Nesting Project
Portable Restrooms: Stone Industries

 

Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

Is Hiring A Wedding Planner Worth It?

Is Hiring a Wedding Planner Worth It?

If you’ve ever planned a wedding—or even if you haven’t—it’s likely that hiring a wedding planner is something you’ve considered (or should consider!). Wedding planning is full of decisions, emails, meetings, and creative brainstorming, and it’s not uncommon to feel overwhelmed with everything that needs to be done. If the thought of planning your wedding feels like too much, don’t worry—at The Maples Estate, we offer two tiers of wedding planning services to fit your needs, and we’re here to help guide you through it every step of the way!

Wedding Coaching (Assisted Planning)

For couples who have a grand vision but aren’t sure where to start or how to execute their ideas, Wedding Coaching (also known as assisted planning) is a great option. This service is perfect for those who want help with direction and personalization but are still excited to take on parts of the planning themselves.

And the best part? Wedding Coaching is included in your wedding package at The Maples Estate!

With this service, we help you:

  • Create a personalized design board that reflects your unique style.

  • Outline a wedding budget that fits your needs.

  • Find the vendors that match your vision.

Throughout your planning process, we check in to make sure you're on track, help steer you in the right direction, and provide expert advice when needed. You’ll also have access to a digital wedding planning checklist and a curated list of talented vendors. This added peace of mind allows you to focus on the fun aspects of planning and ensures your wedding weekend will go smoothly.


Coordination Services

Our Coordination Services are included in your weekend wedding package! This service kicks in about eight weeks before your wedding and helps wrap up all those last-minute details.

We assist with:

  • Building your wedding weekend timeline.

  • Event layouts and vendor communication.

  • Taking over the day-of coordination to ensure everything runs smoothly.

We handle the logistics and ensure that everything goes as planned, so you can relax and enjoy the day with your loved ones.


Full Wedding Planning & Design

For those who feel completely overwhelmed by wedding planning or just don’t have the time to dedicate to all the details, Full Wedding Planning & Design is the way to go. If the thought of juggling emails, meetings, and Pinterest boards filled with million-dollar wedding ideas stresses you out, we’ve got you covered!

With Full Wedding Planning & Design, we manage all the little details—from concept to execution—so you don’t have to. Our team loves working with creative couples to design uniquely unforgettable wedding weekends. With our help, you can focus on enjoying the fun parts of the planning process and be confident that we’re taking care of everything else. This full-service option ensures your wedding is everything you envision, without the stress of managing it all yourself.


Is Hiring a Wedding Planner Worth It?

If you’re feeling overwhelmed by the idea of planning your wedding, or if you simply want to ensure that every detail is perfect, hiring a wedding planner is absolutely worth it. Whether you choose Assisted Planning with your Wedding Coach and Coordination Services, or opt for Full Wedding Planning & Design, having an expert by your side makes all the difference. You can focus on the excitement of your upcoming wedding day while we handle the stress and logistics behind the scenes.

At The Maples Estate, we offer a range of services to suit every couple’s needs, ensuring your wedding planning experience is fun, smooth, and stress-free. Let us help you create the wedding of your dreams!


Personalized Design Boards

A personalized design board is one of the key elements of our planning process, and it's something we provide to all of our coaching and full planning clients. The design board helps guide the vision of your wedding and serves as a reference point throughout the entire planning process. It’s a great tool for organizing your thoughts and getting a visual idea of how your wedding will come together.

We love creating design boards that are uniquely tailored to each couple, and we’ll work with you to ensure your wedding reflects your individual style and personality.


Sustainable Indigenous Wedding Design


Natural Foraged Design


Warm & Moody Modern Design

Warm and moody modern wedding design board
warm and moody modern design board colors
warm and moody modern wedding design board tablescape

Natural Romantic Design

natural and romantic wedding design board feel
natural romantic floral wedding design board
natural and romantic wedding design board colors green and black
Wedding design board showing natural romantic wedding attire

Colorful Elevated Backyard Party Vibes

colorful wedding design board for backyard party
colorful elevated backyard wedding design board
colorful wedding design board for backyard reception

Elevated Italian Wedding Design


Learn more about our planning packages and check out these fun filled extended weekend weddings we have supported with planning, design, coaching or coordination services here at The Maples Estate!

Micro Wedding at The Maples Estate. Michelle & Cesar. 10.1.22

The Marriage of Michelle & Cesar

October 1, 2022 at The Maples Estate

Schoharie, NY - Upstate, NY

Both wedding photographers in New York City, Michelle & Cesar took full advantage of their micro wedding in upstate New York!

After touring our Upstate New York Wedding Venue virtually, they booked almost immediately and could not wait to see the estate in person when they arrived for their micro wedding weekend! A fall wedding was a dream of theirs and these two photographers enjoyed every moment, taking shots throughout their wedding day. Working in the industry, they had a very clear vision for their micro wedding upstate from their flowers to table decor, ceremony setting and even their attire. They had every detail locked in and even had their dream vendor list that they had been collecting throughout the years.

 

Arriving at their micro wedding home base!

At The Maples Estate, couples spend an extended weekend with us to truly get the most out of their wedding celebrations! Couples may choose to arrive on either Thursday or Friday and can host multiple events onsite throughout the weekend. With a smaller guest list, Michelle and Cesar decided to arrive on Friday and settled right into their lodging with a group of their loved ones! They enjoyed a simple dinner that evening and wrapped up some DIY details with the help of some friends before their wedding day arrived.

With an eye for detail, they had been dreaming of florals by Everwild Blooms and even arranged a U-Haul truck to deliver their florals all the way from NYC!

 
 

Getting Ready at The Maples Estate!

On their wedding day, they enjoyed getting ready in the morning with their friends and family in our 1855 colonial farmhouse! They relaxed, enjoyed the company of their friends and family and glammed for the evenings events while we pulled everything together for their micro wedding!

 
 

“The Maples Estate was absolutely our dream venue. From our first video call, we knew we had found our place. The fields with the mountain views, the wildflowers, the gorgeous house. All of it was perfection. When our wedding weekend finally came and we saw it in person, it surpassed even our greatest expectations.

Katie checked in with us at different points throughout our wedding planning process, and was always super thorough with coordination and details. As wedding photographers ourselves, we’ve worked with many planners, but Katie really blew us away! Speaking of photography, this place is seriously a photographers dream (SO many different gorgeous spots).

 
 

First Look & Private Vows

They opted for a first look at the farmhouse with views into the field followed by a walk around the pond where they said their vows to each other privately before their ceremony began. Such a special way to calm nerves and feel connected before walking down the aisle in a more public display. As photographers themselves - Wandermore Photography - they took full advantage of the views for a walk around the estate with their photographer capturing incredible images in the fields, on the dirt path, around the pond and more!

 
 

Katie and Louis were always available throughout our full weekend, often handling things that we didn’t even realize (major shoutout for tucking away our card box when we were partied out at the end of the night haha). It was so important for us to work with someone who truly cared about our day, and that’s absolutely what we found.

If you want your wedding to feel like a home away from home, but also the best weekend of your life? Have your wedding at The Maples Estate. Seriously. I think we’re going to have to stay again for a weekend some day in the future :)”

 
 

They frolicked through the fields and took incredible photos overlooking the Schoharie valley!

 
 

As photographers, they couldn’t resist bringing their own cameras along to capture the moment!

 
 

Micro Wedding Ceremony overlooking the hills!

And when the time was right, they joined their guests in front of the field to say their vows!

With many of Cesar’s family speaking Spanish, their officiant spoke in both english and Spanish and also incorporated aspects of Michelle’s Jewish Orthodox upbringing into their ceremony.

With florals in a round, they were surrounded by nature in an intimate setting overlooking the hills and fields.

 
 

With a micro guest list they gathered with family and friends after the ceremony to share their love!

 
 

The Micro, But Oh So Grand Party!!

Even though they had a micro guest list, they wanted their wedding to feel as grand as any other and opted for a beautiful sailcloth tent with wooden tables and colorful florals!

They focused on every detail with black and gold accents, colorful florals, impeccable signage, table runners and our french bistro chairs.

 
 

They danced the night away, laughing and taking photos all evening and enjoyed a brunch the morning after!

Michelle and Cesar wanted some time to themselves and opted to spend their last night in the farmhouse just the two of them! What a special way to start their marriage together!

 

Photos by Rachel Rogers Weddings

Michelle & Cesar’s incredible vendor team!
Venue / Coordination: The Maples Estate | IG: @themaplesestate
Photography: Rachel Rogers Weddings | IG: @rachelrodgersweddings
Catering: Hand Crafted Creative | IG: @handcraftedcreative
Dessert: Bites of Indulgence | IG: @bitesofindulgence
Makeup: Arielle The MUA | IG: @ariellethemua
Rentals: Tremont Rentals | IG: @Tremontrental
Florist: Everwild Blooms | IG: @everwild_blooms
DJ: Paris Creative | IG: @paris.creative
Transportation: Wade Tours | IG: @wadetours
Officiant: Once Upon a Vow | IG: @onceuponavow
Photo Booth: Bliss Booth NYC | IG: @BLISSBOOTHNYC
Portable Restrooms: Stone Industries


Learn more about The Maples Estate, view our weekend wedding packages and find more wedding inspiration right here!

Wedding Tablescape Ideas

Vintage wedding tablescape in barn in upstate New York
 

Wedding Tablescape Ideas & Helpful Tips

When it comes to your wedding tablescape, there are so many different directions to go in. Are you feeling the overwhelm?

I get it as a NY wedding planner at The Maples Estate, an upstate New York wedding venue specializing in weekend wedding packages, many of our clients ask us about designing their tablescape! Design elements can send your head spinning while browsing Pinterest or scrolling through images of million dollar weddings on instagram! So come back down to earth, center yourself and remember, this is YOUR wedding and YOU decide what setting feels right for you! This is where the fun part comes in as you get to showcase your personality and build a design that speaks directly to you!!

Let’s first talk through the elements of your wedding tablescape!

 
 

Tables & Linens

Here at The Maples Estate, we include both wooden and plastic rectangular banquet tables in your rental as well as cocktail rounds. The plastic tables and cocktail rounds do require linens, but that means you can get creative with colors, patterns and textures! Linens come in many different styles with various price points and can be rented, provided by your caterer or even purchased if you have a future use for them. Our vendor list includes both rental companies and specialty linen rentals and you can also check with your caterer to confirm if linens are included in your contract.

Looking for something a little different? Wooden tables come in many different shapes and sizes are a really fun look. If you want something other than those we provide onsite, there are lots of rental companies offering different styles. Check out our vendor list to locate tables that match your unique aesthetic. You can even find assorted vintage tables through a specialty rental company - checkout their inventory to see the different styles we offer!

Don’t forget napkins!

**See our breakdown of included tables and chairs and linen sizing.

 

Florals

Fresh, colorful flowers are a great way to bring visual design to your tables. From greenery to small and large centerpieces, bud vases and hanging installations, each come with a different price point and aesthetic. You will want to talk to your florist about the specific colors for your wedding design, flowers you are allergic to, those you love, those you hate, textures and fullness of the design and also the budget you are looking to work within. With common flowers used throughout your wedding design from your ceremony to cocktail hour and reception, many of these vases or ceremony backdrops can be repurposed at your reception.

Keep in mind that many florists have a minimum rate and you will want to confirm this amount before signing your contract. If you have a smaller budget you may want to work with an a la carte florist.

 

Candles

We love candles but it is VERY common for a candle to catch something on fire, especially when guests are drinking, dancing and mingling. If you are looking to have candles in your tablescape design at The Maples Estate - you will need to plan ahead.

Votives need to have 1/3 of the vase above the top of the candle. We have seen menus and table cloths catch fire, so giving some space for that flame to burn inside the vase is needed. 

Tapers will need to be secured in the candle holder by melting the base of the candle and placing it in the holder while hot. We also require they have glass votives around them such as a hurricane vase, so if a candle falls you know it won't catch the table on fire. It’s always good to confirm the height and width of these vases as we have had instances where the vases were shorter than the candle in the stand and would not fit around the candle holder.

Candles are messy and wax builds up quickly on tablecloths. Confirm with your linen rental if they allow candles with use of their linens. The best way to avoid this is to choose a vase with a closed base. Talk to your florist or rental company to see if they offer candle packages!

Good news! Candle vases will also limit the draft from wind and will minimize how quickly they will drip - keeping them lit longer!

 

Dishware

Wanting a pop of color, a vintage aesthetic or a modern look? Dishware is a great place to showcase your personality and rental companies offer different styles for dinner, salad and dessert plates, glassware and silverware. Some caterers include these items in your package, (a great way to save money) but it’s best to confirm the look ahead of time to ensure these items match your design aesthetic.

 

Signage

Signage such as table numbers, seating assignments and menu cards are often placed among your wedding tablescape. There are many different options for this signage from printed paper to wooden or acrylic displays and you can get as creative as you like to match your design aesthetic. Are you skipping assigned seating and serving a buffet? Scratch the signage all together for a more relaxed setting.

 

Fun & Personalized Elements

Do you love books or movies? Antiques? Photography? Walking on the Beach? Travel? Board Games? Legos? Animals? There are so many ways to incorporate your loves into your table design through physical elements. We have seen board games distributed at each table, Polaroid table numbers, driftwood displays, disposable cameras, crayons and more! Not only are these elements a little taste of your personality, they can also serve as activities for your guests throughout the evening.

 

Table Layout

Don’t forget to think through your event layout when determining your table design. This will help to confirm quantities needed for any physical items on the tables. Do you wish to have one long family style table, a rectangle, grid pattern, clusters of tables, etc.

If you are totally overwhelmed by the idea of tables and want a more intimate and relaxed feel, why not scratch the tables all together and opt for vintage lounge furniture and cocktail tables instead!



Wedding Tablescape Ideas & Inspiration


Vintage Cowboy Inspired

This vintage wooden table surrounded by assorted chairs offers a calming country aesthetic with vintage plates and glassware, beeswax candles in copper holders, dried florals, deer antlers, a birds nest, table number and menus on theme.

Wedding tablescape featuring vintage dishware in barn
Wedding tablescape in barn for wedding reception
Wedding tablescape with candles and dried florals

Modern Black & Gold

This micro wedding utilized a black and gold theme with rented wooden tables and dense colorful florals at two heights. Table numbers, seating assignments and menus were designed for a modern look and black plates were purchased by the couple to match their aesthetic.

Wedding tablescape at The Maples Estate in Upstate New York
Wedding tablescape at The Maples Estate for wedding layout

Retro Artistic Vibes

This colorful, retro design incorporated vibrant florals in bud vases, driftwood centerpieces with Polaroid table numbers, moss, hand poured crayons and disco balls. The couple also purchased assorted vintage place settings and silverware from thrift stores.

Wedding reception tablescape with colorful florals
Wedding tablescape centerpiece inspiration
Colorful florals on wedding tablescape in upstate ny

Green & White

This reception focused on classic green and white elements with eucalyptus table runners, rented wooden farm tables, wine bottle table numbers on hand made clay holders with fairy lights. A simple yet elegant setting.

Green and white wedding tablescape
Green and white wedding tablescape for reception layout
Green and white wedding tablescape at The Maples Estate

Pretty In Pink

A long wooden table with pops of pink and gold - vintage plates, amber goblets, gold silverware and clusters of pink and white florals with candles.

Vintage pink and gold wedding tablescape at The Maples Estate
Vintage Pink and White Wedding Tablescape
Antique wedding tablescape with pink, amber and gold

What setting feels right for you?

Let us help you brainstorm with wedding planning and design or coaching!


Discover more about The Maples Estate, an Upstate New York Wedding Venue and find more planning inspiration!

How long does it take to plan for a wedding?

Bride holding her bouquet at The Maples Estate wedding venue in upstate NY

IMAGE BY DOTTIE MORRIS

Newly engaged and asking yourself
“How long does it take to plan for a wedding?” 

Engagements can be 4 years, 18 months, 2 months or any other length of time, but on average most couples spend at least a year in the planning stages before they celebrate their wedding. However, that doesn’t mean you have to follow the crowd because that’s actually more time than you really need to plan a wedding. It’s not unheard of to get engaged in the winter and plan a summer or fall wedding just 4-6 months later, as long as you have a clear direction and are flexible with your vendor selection. You will also want some flexibility in your schedule to research vendors, tour venues, email and chat with vendors, go shopping, and keep track of your plans. 

If this sounds like you, here are some helpful tips to get started in your wedding planning today!

Now that you’re engaged, take some time to enjoy your engagement, share the news with friends and family and start to think through your priorities when it comes to celebrating your wedding. In these first couple weeks you will want to think through your wedding budget, talk to any family or friends that might be contributing to your budget, and get a general idea of what your guest count might be. This will all help you when starting to research venues.


TOTALLY STRESSED OUT OR OVERWHELMED?

We can take your stress away with wedding planning & design or coaching!
As a New York Wedding Planner, I have planned weddings in as little as 3 months and I’m happy to step in if you need our support!


First things first, you will need to schedule tours at venues that interest you, fit your budget and can accommodate your guest count. We always suggest checking out a few different venues to see what setting feels right for you, matches your style, the vibe and vision for your wedding - but don’t go overboard, after a while it’s hard to keep track of the details at every venue you see, and unfortunately, you cannot lock in a date, select vendors, or announce your wedding until you have booked your venue. So once you have found your dream venue (fingers crossed it’s The Maples Estate!) and a date that works with your schedule, go ahead and lock it in, set your date and sign your contract!!

Now that your venue is booked, congratulations!!
You can start to lock in your vendors, set your guest list and send those save the dates.

Before reaching out to vendors, it’s a good idea to first think through the vision you have for your wedding. What are those must haves, priorities and the overall vibe you are looking to create for your wedding. Once you have an idea of this, start researching.

Here at The Maples Estate our weekend wedding packages include planning support so we will walk you through these next steps!

I always suggest reaching out to catering first, since it’s likely going to be your largest vendor fee. It’s a good idea to get a few quotes before locking in any other vendors to keep that budget on track. From here you can research and book your photographer, florist, DJ /entertainment and hair & makeup. 

It’s very possible that you will receive some “sorry, we’re already booked” emails, but don’t worry, keep reaching out, with a little work you will find vendors that you love, in your price point, that ARE available! If you are overwhelmed by this step, let us take over your planning with our Full Service Planning & Design package and we will contact all these vendors for you. That means you can just select the vendors you love, sign the contracts and enjoy the party!

Once your caterer is confirmed, you can lock in a hotel room block and start to design your invitations. If you have already sent your save the date, it’s a good rule of thumb to send out invitations 6-12 weeks before your wedding so guests can plan ahead for travel, and book their accommodations. Check with your caterer ahead of time if they will need guest meal choices provided with their RSVP card, and think through any other events such as a welcome event, rehearsal dinner or farewell brunch that you might need to include. 


Quick Note:
If you are on a short timeline and would like to wear a wedding dress on your big day, it’s a great idea to schedule a few bridal appointments as early as you can. Confirm ahead of time what their lead time is like on orders, so you don’t find your dream dress only to learn it’s not available before your wedding. If you are having trouble finding a dress that matches your timeline, consider shopping at a bridal consignment, resale store or even online. You may need to arrange some alterations, but you can likely have the dress in hand much earlier and find a local seamstress to fit your gown to your body. 


Now that your main vendors are locked in, go ahead and take a look at your budget. Do you have some wiggle room for additional activities, events, personalized touches, fun decor items, etc? This is the fun part when you can get personal - add in a videographer, photo booth, yummy desserts, performers, entertainment, guest transportation, specialty lighting, draping, vintage furniture, signage, programs, linens, table decor, guest favors, etc. No need to go overboard, but it can be fun to add some special touches if your budget allows.

Don’t forget those personal touches like wedding day attire, shoes, jewelry and accessories! What about your officiant, wedding party, their attire as well as any speeches, traditional elements or rituals you would like to include in your wedding events? Also your rings and marriage certificate!

At The Maples Estate we provide all our couples with a digital wedding planning checklist by date, so you can follow along at the appropriate times and check tasks off as they are completed! We also now include coaching - a partial planning package - in your package so we can help you get started and support you along the way. It may feel like a lot of details but our planning checklist breaks it all down into easily digestible items so you can check everything off your list one by one. If it all feels like too much, let us take the worry off your hands with full planning and design!


So, are you ready to get planning!


Helpful Planning Tips Continued…